Project Specialist

STV

. Create and maintain project correspondence, files, and key project documents, including Project Management Plans, Project Manuals, Health & Safety Plans, and Project Quality Plans .

Posted 9/28/2026full-timeRichmond • Virginia • United StatesMid-LevelSenior💰 $55,267 - $62,803 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination capabilities, including managing documentation, stakeholder communication, and project controls. Proficient in administrative support and collaboration within multidisciplinary teams to ensure project success.

Highest-signal resume keywords

Project CoordinationDocumentation ManagementStakeholder CommunicationOrganizational SkillsTime Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Management PlansHealth & Safety PlansQuality DocumentationCost TrackingEstimates to CompleteAnalytical SkillsProblem-Solving Skills

Soft Skills

Strong Written CommunicationAttention to DetailSelf-Starter MindsetCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointDocuSignBluebeam RevuAdobeBentley ProjectWiseMicrosoft Project

Certifications & Qualifications

Bachelor’s DegreeEngineering TechnologyArchitectureConstruction ManagementProject Management

Industry Keywords

ArchitectureEngineeringConstructionProfessional ServicesProject Support

About the role

Key responsibilities & impact

Create and maintain project correspondence, files, and key project documents, including Project Management Plans, Project Manuals, Health & Safety Plans, and Project Quality Plans
Coordinate project documentation and deliverables by gathering input from technical disciplines, formatting materials, and helping prepare final drawings, specifications, calculations, and reports
Support subconsultant coordination by preparing, reviewing, and organizing agreements, certificates of insurance, closeout documentation, and scope-completion materials
Coordinate communication with stakeholders, permitting agencies, internal teams, and construction-phase partners
Log and distribute submittals, shop drawings, and RFIs
Schedule meetings, manage logistics, prepare agendas, capture meeting notes, and track action items
Assist with project controls, including schedules, cost tracking, earned value, estimates to complete, quality documentation, and reporting
Provide administrative support for expense reports, timecards, project codes, and time transfers
Support project closeout and knowledge management by reviewing documentation, preparing final archiving materials, and organizing project information for STV’s knowledge management system
Provide limited office support, including supply coordination, mail, office event logistics, and other business-related administrative needs
Partner with Project Managers, Senior Project Managers, technical teams, clients, and project stakeholders to keep infrastructure projects organized and moving forward

Requirements

What you’ll need

1–3 years of related project coordination, administrative, or project support experience preferred, ideally within an architecture, engineering, construction, or professional services environment
Bachelor’s degree or equivalent certification/related background in Engineering Technology, Architecture, Planning, Business Administration, Accounting, Construction Management, Project Management, or a related field
Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
Strong written communication skills
Strong organizational, analytical, and problem-solving skills with a high attention to detail
Ability to collaborate with multidisciplinary teams and manage competing priorities in a deadline-driven environment
Excellent time management skills and a proactive approach to keeping work organized and moving forward
A self-starter mindset with the confidence to ask questions, learn quickly, and take ownership of assigned tasks
Familiarity with DocuSign, Bluebeam Revu, Adobe, Bentley ProjectWise, and/or Microsoft Project is a plus
This position is not eligible for sponsorship

Benefits

Comp & perks

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off
Paid Holidays
Back-Up Dependent Care
Parental Leave
Continuing Education Program
Professional Licensure and Society Memberships
Meaningful transportation and infrastructure projects
Professional development and long-term opportunity