Right-of-Way (ROW) Project Controls Specialist

STV

. Perform and assist Right of Way Agents and Project Managers in preparing documents, including Conveyance Documents, Notices, Offer Letters, and Transmittals .

Posted 11/3/2026full-timeFairfax • Virginia • United StatesJuniorMid-Level💰 $91,977 - $105,116 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control principles, including document numbering, revision control, and record retention, while effectively managing project documentation and workflows. Strong organizational and communication skills are essential for collaborating with multidisciplinary teams and ensuring compliance with established procedures.

Highest-signal resume keywords

Document Control PrinciplesElectronic Document Management SystemsMicrosoft Office ProficiencyProject CoordinationRecords Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document NumberingRevision ControlVersion ManagementRecord RetentionDocument RegistersSubmittal LogsRFI LogsCorrespondence LogsQuality ChecksProject Closeout

Soft Skills

Strong Organizational SkillsAttention to DetailEffective CommunicationCollaborationAbility to Prioritize

Tools & Technologies

SharePointAdobeBlueBeam RevuMicrosoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft Teams

Industry Keywords

Project AdministrationRecords ManagementEngineering PlansInfrastructureConstruction ManagementLegal AssistantProject Delivery Terminology

About the role

Key responsibilities & impact

Perform and assist Right of Way Agents and Project Managers in preparing documents, including Conveyance Documents, Notices, Offer Letters, and Transmittals
Research and analyze property records, including deeds, easements, judgments, liens, assessment cards, plats, and maps, from online county resources
Use online resources to determine corporation and officer/agent status and research parcel-owner contact information
Manage receipt, distribution, tracking, filing, and retrieval of project documents, plans/plats, correspondence, and other project records
Perform quality checks on documents and records for completeness, accuracy, formatting, naming conventions, and compliance with established procedures
Maintain document control systems and electronic project files
Assign and maintain document numbers, revision histories, metadata, and document status information
Process and track plans/plats, specifications, submittals, RFIs, transmittals, correspondence, reports, meeting documentation, and other project records
Monitor document workflows and help ensure required reviews, approvals, and responses are completed and recorded
Coordinate document distribution among internal project teams, clients, consultants, contractors, and other stakeholders
Support document searches, retrieval requests, reporting, and general document management needs
Establish and maintain project folder structures, document-control procedures, templates, and filing standards
Support project closeout, including compilation, organization, and archiving of final project records
Help maintain confidentiality and appropriate access controls for sensitive project information
Participate in project meetings as needed to support document management and information-flow requirements
Assist with continuous improvement of document control processes and practices

Requirements

What you’ll need

2–5 years of experience in document control, project administration, records management, project coordination, or a related function
Associate's or bachelor's degree in business administration, construction management, engineering technology, information management, or a related field preferred
Equivalent relevant experience will also be considered
Experience supporting engineering, legal, infrastructure, transportation, or other project-based environments preferred
Working knowledge of document control principles, including document numbering, revision control, version management, distribution, and record retention
Experience working with electronic document management or common data environment systems
Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams
Experience with platforms such as SharePoint, Adobe or BlueBeam Revu, or similar document management systems preferred
Strong organizational skills with excellent attention to detail and accuracy
Ability to prioritize multiple assignments and meet deadlines in a fast-paced project environment
Strong written and verbal communication skills
Ability to work collaboratively with multidisciplinary project teams and communicate effectively with individuals at different levels of an organization
Ability to handle confidential or sensitive project information appropriately
Proven experience as a paralegal or legal assistant or supporting large-scale infrastructure Programs preferred
Familiarity with engineering plans/plats, specifications, and project delivery terminology preferred
Experience maintaining document registers, submittal logs, RFI logs, correspondence logs, or similar project records preferred
Experience supporting project closeout and electronic records archiving preferred
Familiarity with document control procedures within consultant, contractor, owner, or program/construction management environments preferred
Access to a vehicle and willingness to drive to complete firm-related tasks
This position is not eligible for sponsorship

Benefits

Comp & perks

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off
Paid Holidays
Back-Up Dependent Care
Parental Leave
Continuing Education Program
Professional Licensure and Society Memberships