Administration & Operations Specialist

Supply Wisdom

. Manage travel bookings and associated logistics for employees and visitors .

Posted 9/18/2026full-timeBengaluru • IndiaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong capabilities in office administration, vendor coordination, and expense tracking, with proficiency in MS Excel, Outlook, and Microsoft Teams. Effectively manages logistics for onboarding, office events, and facilities maintenance while supporting HR and finance operations.

Highest-signal resume keywords

Office AdministrationVendor CoordinationExpense TrackingMS Excel ProficiencyHR Operations Exposure

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationFacilities ManagementVendor CoordinationInvoice ProcessingExpense TrackingOnboarding LogisticsEvent ManagementProcurementHRMS ExperienceTicketing Systems Experience

Soft Skills

Strong CoordinationFollow-ThroughIndependent ManagementHands-On ApproachProblem Solving

Tools & Technologies

MS ExcelOutlookMicrosoft Teams

Industry Keywords

Corporate EnvironmentShared ServicesWorkplace ReadinessOffice SetupRelocation Support

About the role

Key responsibilities & impact

Manage travel bookings and associated logistics for employees and visitors
Process vendor invoices and coordinate payments with Finance through to closure
Track workplace and administration expenses against budget and flag variances
Coordinate new joiner onboarding logistics, workstation readiness and welcome kits
Administer employee insurance, including enrolment, additions, deletions, letter drafting and query resolution
Support internal and external audits by compiling and maintaining documentation
Support Work From Office initiatives and workplace readiness activities
Coordinate between HR, Finance, IT and other support functions on shared requirements
Manage office administration and daily operations of the India office
Manage facilities upkeep and maintenance, including preventive maintenance schedules and issue resolution
Manage vendor onboarding, including documentation, empanelment and coordination with internal stakeholders
Support office expansion, relocation and workspace setup activities
Plan and execute office events and celebrations, including vendor coordination and on-day management
Manage employee gifting and swag, including sourcing, inventory and distribution
Manage merchandise procurement and distribution across locations

Requirements

What you’ll need

Graduate in any discipline
Minimum 2 years of experience in office administration, facilities management or business support, preferably within a corporate or shared services environment
Working knowledge of vendor coordination, invoice processing and expense tracking
Proficiency in MS Excel, Outlook and Microsoft Teams
Strong coordination and follow-through, with the ability to manage multiple requests independently and with minimal supervision
Willingness to be on-site and hands-on with ground-level operational work, including occasional travel within the city
Exposure to HR operations or finance support processes preferred
Experience working with HRMS, procurement or ticketing systems preferred
Experience supporting an office setup or relocation preferred

Benefits

Comp & perks

Employee insurance administration
Work From Office initiatives and workplace readiness support
Employee gifting and swag
Office events and celebrations
Merchandise procurement and distribution