Payroll Implementation – Tax Operations Specialist

Surefox North America

. Onboard new payroll clients into StaffWizard .

Posted 10/26/2026full-timeRemote • California • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in payroll client onboarding, tax compliance, and regulatory requirements while ensuring accurate payroll processing and software functionality. Capable of translating complex payroll regulations into actionable software specifications and collaborating effectively with engineering teams.

Highest-signal resume keywords

Payroll Client OnboardingFederal, State, And Local Tax RegulationsYTD Payroll ConversionsPayroll Tax Processes ManagementForms 941, 940, W-2, W-3, 1099 Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ConfigurationTax Profile ValidationHistorical Wages ReconciliationPayroll Funding ManagementTax Remittance OversightRegulatory Compliance TestingSoftware Functionality ReviewAutomation of Payroll ProcessesClient Discrepancy ResolutionTax Notice Investigation

Soft Skills

Client CommunicationProblem SolvingCollaborationAttention To DetailAdaptability

Tools & Technologies

StaffWizardPayroll SoftwareTax Filing Systems

Industry Keywords

Payroll Tax ComplianceTax JurisdictionsEmployer Tax IDsFiling FrequenciesIRS Regulations

About the role

Key responsibilities & impact

Onboard new payroll clients into StaffWizard
Configure and validate federal, state, and local tax profiles, employer tax IDs, rates, jurisdictions, and filing frequencies
Verify payroll configurations, banking information, tax settings, and employee data before processing
Assist with YTD payroll conversions, including importing and reconciling historical wages, taxes, and deductions
Identify and resolve onboarding discrepancies
Oversee payroll funding, employee payments, and payroll tax remittances
Monitor federal, state, and local tax deposits
Manage quarterly and annual payroll tax processes, reconciliations, payments, and filings
Investigate rejected payments, funding discrepancies, tax notices, and payment exceptions
Coordinate with third-party tax and payment providers
Manage quarterly tax filings, including Forms 941 and applicable state filings
Coordinate annual filings, including Forms 940, W-2, W-3, 1099, and other required forms
Oversee year-end form generation, validation, distribution, and submission
Manage corrections and amendments
Serve as a payroll and tax subject matter expert for managed payroll clients
Respond to client questions and resolve payroll discrepancies
Assist clients with notices, adjustments, and reporting questions
Provide guidance to internal support and implementation teams
Monitor IRS, state, and local government updates
Interpret regulatory changes and identify modifications to StaffWizard’s payroll engine
Create functional requirements for software engineers
Explain payroll calculations, tax rules, filing requirements, and expected system behavior to engineering
Review and test payroll functionality for accuracy and compliance
Identify opportunities to automate manual payroll, tax, and compliance processes
Ensure StaffWizard’s payroll operations remain accurate, compliant, and scalable while bridging payroll operations, regulatory requirements, and software engineering

Requirements

What you’ll need

We are not offering visa sponsorship at this time.
Knowledge of federal, state, and local payroll tax regulations and compliance requirements
Experience with payroll client onboarding and implementation
Experience configuring employer tax IDs, rates, jurisdictions, and filing frequencies
Experience with YTD payroll conversions and reconciliation of historical wages, taxes, and deductions
Experience managing payroll funding, employee payments, and payroll tax remittances
Experience with quarterly and annual payroll tax processes, including reconciliations, payments, and filings
Experience with Forms 941, 940, W-2, W-3, 1099, and applicable state filings
Experience investigating rejected payments, funding discrepancies, tax notices, and payment exceptions
Ability to interpret regulatory changes and translate payroll and tax requirements into software development specifications
Ability to work directly with engineering teams on payroll calculations, tax rules, filing requirements, and system behavior
Experience reviewing and testing payroll software functionality for accuracy and regulatory compliance