Project Coordinator – Rail & Highways

SURVEY SOLUTIONS

. Support the Project Manager and Operations Manager in the smooth and efficient delivery of rail and highways projects .

Posted 11/3/2026full-timeBirmingham • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project administration and coordination skills, with a focus on maintaining project programmes, schedules, and documentation in the rail and highways sector. Capable of effective communication and relationship-building with clients and stakeholders while ensuring compliance with regulations and standards.

Highest-signal resume keywords

Project AdministrationSchedulingResource CoordinationClient InvoicingRegulatory Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationSchedulingResource CoordinationCost TrackingDocument ControlPerformance Data CompilationQuotations AssistanceMethod Statements PreparationSite Documentation PreparationMeeting Minutes Tracking

Soft Skills

Effective CommunicationProfessional RepresentationRelationship BuildingProblem SolvingTeam Collaboration

Certifications & Qualifications

PTSSentinel

Industry Keywords

Rail ProjectsHighways ProjectsProject ManagementHealth and Safety ProceduresEnvironmental Responsibility

About the role

Key responsibilities & impact

Support the Project Manager and Operations Manager in the smooth and efficient delivery of rail and highways projects
Coordinate day-to-day project activities to help deliver work on time, to specification and to a high technical standard
Maintain project programmes and team schedules
Coordinate staff, equipment and subcontractor availability
Prepare project briefing packs, method statements and site documentation
Coordinate site access, permits, travel, accommodation and possession booking requests
Maintain project records, drawings, specifications and correspondence under document-control procedures
Assist with quotations, specifications and client requirements documentation
Track project costs, hours and expenses against budgets and agreed fees
Monitor programme slippage and report financial impacts to management
Support purchase orders, client invoicing and variation records with the finance team
Support tendering and proposal development by gathering information and collating CVs, case studies and compliance documents
Compile performance data and management reports
Contribute ideas to improve departmental processes, systems and deliverables
Act as a point of contact for day-to-day client queries and escalate as appropriate
Attend client, site and progress meetings, take minutes and track actions
Build and maintain relationships with clients, partners and stakeholders
Support people processes including holiday records, timesheet collation, fatigue calculations and training records
Track equipment allocation, calibration and maintenance schedules
Help ensure documentation complies with regulations, client standards, licensing requirements and health and safety procedures
Maintain staff competency records and flag certification expiries
Uphold data integrity, environmental responsibility, diversity, equality, anti-bullying, staff welfare, brand awareness and ethical business practices

Requirements

What you’ll need

Early-career suitability with an interest in developing within project or operations management in the rail and highways sector
Professional and effective communication skills
Presentable and able to represent the company professionally
Ability to promote JWG’s working practices and company values
Experience or capability in project administration, scheduling and resource coordination
Ability to maintain project programmes and team schedules
Ability to coordinate staff, equipment and subcontractor availability
Ability to prepare project briefing packs, method statements and site documentation
Ability to coordinate site access, permits, travel, accommodation and possession booking requests
Ability to maintain accurate project records, drawings, specifications and correspondence
Ability to assist with quotations, specifications and requirements documentation
Ability to track project costs, hours and expenses against budgets and agreed fees
Ability to support purchase orders, client invoicing and variation records
Ability to support tendering and proposal development, including CVs, case studies and compliance documents
Ability to compile performance data and management reports
Ability to take meeting minutes and track actions to completion
Ability to maintain staff competency records, including PTS, Sentinel and other rail/highways certifications
Ability to work outside contracted hours occasionally
Willingness to travel occasionally to other offices, client meetings, site visits and management meetings

Benefits

Comp & perks

On-the-job training and mentoring from the Project Manager and Operations Manager
Support towards relevant industry and project management qualifications
Clear pathway for progression into project management or operations management roles within JWG and the wider Survey Solutions Group