Department Coordinator – Employee Health Services

Sutter Health

. Provides routine administrative support to the department by maintaining documents, files, and policies or procedures .

Posted 10/8/2026full-timeSan Jose Soquel • California • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including document management, scheduling, and compliance with regulations. Proficient in maintaining confidentiality of patient information and effectively coordinating logistical needs.

Highest-signal resume keywords

Administrative SupportTime ManagementMicrosoft Office SuitePatient ConfidentialityOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementCalendar ManagementData InterpretationLogistical CoordinationTimekeeping

Soft Skills

Written CommunicationVerbal CommunicationProblem SolvingTeam CollaborationSound Judgment

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookEPIC

Certifications & Qualifications

High School DiplomaGeneral Education Diploma (GED)

Industry Keywords

Protected Health Information (PHI)Departmental PoliciesFederal RegulationsContinuing Education

About the role

Key responsibilities & impact

Provides routine administrative support to the department by maintaining documents, files, and policies or procedures
Composes and/or transcribes letters and other documents
Receives and screens calls, messages, mail, email communications, and visitors
Answers or refers inquiries according to departmental procedures and policies
Coordinates meetings and arranges travel, lodging, events, equipment, and reservations
Prepares meeting notices, agendas, and minutes
Manages calendars and departmental schedules
Coordinates activities and prepares for meetings and events
Arranges complex logistical needs
Maintains timekeeping records and may function as timekeeper
Completes routine and priority tasks within established time frames
Maintains a clean, neat, and safe working environment
Inventories and orders accessories and supplies
Inspects equipment and arranges repairs while monitoring costs and replacement needs
Protects patient protected health information (PHI) and maintains confidentiality
Performs duties in compliance with departmental policies and local, state, and federal regulations
Completes mandated continuing education requirements
May orient new staff to the department/unit

Requirements

What you’ll need

High School Diploma or General Education Diploma (GED)
1-year recent relevant experience
Written and verbal communications skills
Well-developed time management and organizational skills
Ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
Basic knowledge of Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems
Ability to interpret data and instructions in written, oral, diagram, or schedule form
Ability to work independently and as part of a team while accomplishing multiple tasks in an environment with interruptions
Ability to identify, evaluate and resolve standard problems by selecting appropriate solutions from established options
Ability to ensure the privacy of patients’ protected health information (PHI)
Ability to build and collaborate relationships with peers and staff members
Ability to exercise sound judgment and utilize developed administrative skills

Benefits

Comp & perks

Comprehensive benefits package
Eligible positions include a comprehensive benefits package