Facilities Specialist II

Sutter Health

. Provide hands-on onsite operational support for the Emeryville Admin Hub .

Posted 10/30/2026full-timeEmeryville • California • United StatesJuniorMid-Level💰 $44 - $67 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facilities management, vendor coordination, and project management methodologies while maintaining a professional and organized workplace environment. Proficient in Microsoft Office tools, particularly Excel, to support operational needs and enhance communication across all organizational levels.

Highest-signal resume keywords

Facilities ManagementVendor ManagementProject Management MethodologiesMicrosoft Excel ExpertiseClient Relationship Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities CoordinationProject ManagementMicrosoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft PowerPointMicrosoft VisioAdobe ProductsData AnalysisWorkspace Setup

Soft Skills

Organizational SkillsCommunication SkillsCustomer Service SkillsProblem-Solving SkillsJudgment and Attention to Detail

Tools & Technologies

Microsoft TeamsMicrosoft Places

Industry Keywords

Building ServicesMaintenanceHVACSafetyWorkplace ReadinessCollaborationExecutive SupportOperational SupportService RequestsWorkstation Changes

About the role

Key responsibilities & impact

Provide hands-on onsite operational support for the Emeryville Admin Hub
Coordinate daily building services, including maintenance, HVAC, plumbing, electrical, janitorial, security, signage, furniture, and equipment needs
Conduct routine facility walkthroughs and address maintenance, safety, appearance, and workplace-readiness concerns
Support desk and workspace reservations through Microsoft Places
Use Microsoft Teams for communication and document management
Maintain organized Facilities procedures, vendor information, operational documents, and team resources
Manage small MAC activities, including employee moves, workstation changes, furniture adjustments, equipment coordination, and workspace setups
Coordinate vendors, obtain quotes, support purchase orders and invoices, track service requests, and follow work through completion
Support conference and meeting room readiness, furniture configurations, and general workspace setups
Provide professional and responsive service to executive staff
Build collaborative relationships with employees, leaders, property management, vendors, security, IT, and other operational partners
Help ensure 2000 Powell St. reflects a professional, organized, safe, and executive-ready workplace environment

Requirements

What you’ll need

Equivalent experience will be accepted in lieu of the required degree or diploma
Bachelor's degree
2 years recent relevant experience
Organizational skills and ability to work well under pressure with little or no supervision in a team setting
Judgment, attention to process and detail, confidentiality, tact, and ability to deal with sensitive issues promptly
Oral, electronic, and written communication skills
Client relationship management skills and collaborative working style
Ability to develop and sustain productive relationships with internal and external stakeholders
Computer proficiency, including Microsoft Word, Outlook, PowerPoint, Visio, and Adobe products
Expert knowledge of Excel, including pivot tables, VLOOKUP, and SUMIF functions
Knowledge of Project Management Book of Knowledge and project management methodologies
Ability to manage complex projects
Ability to develop, create, and deliver presentations to all organizational levels
Ability to interact with all levels of staff and management
Ability to prioritize and manage multiple demands effectively
Ability to continuously learn and improve understanding of project methodology and tools
Vendor management skills
Independent decision-making skills and attention to detail
Customer service skills
Ability to solve problems creatively and quickly
Ability to plan and manage work without direct supervision
Proficiency in MS Office suite
Strong written, verbal, and people skills

Benefits

Comp & perks

Comprehensive benefits package
Eligible positions include a comprehensive benefits package