Executive Operations Partner

Symmetry Software

. Own calendar management and meeting rhythms for the CEO and Head of Engineering .

Posted 9/19/2026full-timeScottsdale • Arizona • United StatesMid-LevelSenior💰 $82,130 - $101,294 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in calendar management, meeting coordination, and AI-enabled systems integration to enhance executive operations. Proficient in drafting communications and presentations while maintaining confidentiality and exercising sound judgment in high-pressure environments.

Highest-signal resume keywords

AI Workflow DesignExecutive Calendar ManagementProject ManagementStrong Written CommunicationGoogle Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI FluencyPrompt WritingMeeting Cadence OperationalizationAction-Item ExtractionInbox TriageEvent PlanningBudget ManagementDocumentation CreationConfidentiality ManagementRisk Identification

Soft Skills

Strategic Working StyleOutstanding OrganizationJudgment Under PressureCulture-Building SkillsCollaboration Skills

Tools & Technologies

Google SuiteGmailCalendarDriveDocsSheetsNotionChatGPTGeminiClaude

Industry Keywords

Executive SupportMeeting ManagementLeadership OperationsStakeholder CommunicationAdministrative Systems Improvement

About the role

Key responsibilities & impact

Own calendar management and meeting rhythms for the CEO and Head of Engineering
Partner with the Insights & Operations Partner to operationalize meeting cadences and follow-through
Embed AI-enabled systems into leadership operations, including meeting summaries, action-item extraction, inbox triage, communications, presentations, research, and briefing preparation
Build repeatable AI workflows, prompt libraries, and documentation
Triage inboxes and prioritize responses for clients, employees, and stakeholders
Represent the CEO with external partners regarding priorities, timelines, and availability
Draft executive presentations, company-wide communications, and off-site materials
Coordinate quarterly executive travel and lead onsite and event planning for off-sites, celebrations, and company traditions
Ensure expense and budget processes for key executives
Establish and improve administrative systems and processes
Serve as a trusted thought partner, frame decisions, offer options, and identify risks and solutions
Exercise delegated authority on routine decisions and requests
Strengthen team identity and culture
Influence across the business by anticipating needs and future risks

Requirements

What you’ll need

4+ years supporting VP-level or above executives, including calendaring for multiple executives, complex travel, and event planning, or equivalent relevant experience
Demonstrated AI fluency with designed, documented, and adopted AI workflows
Ability to write structured prompts with context and constraints
Ability to critically review AI output before executive use
Ability to protect sensitive data by default
Autonomous, strategic working style
Ability to navigate ambiguity and balance tradeoffs in high-stakes projects
Ability to influence executives and cross-functional teams
Outstanding organization and judgment under pressure
Strong written and spoken communication
Project management from conception to completion
Complete confidentiality, tact, and discretion
Culture-building and collaboration skills
Proficiency with Google Suite and AI tooling, including Gmail, Calendar, Drive, Docs, Sheets, Notion, ChatGPT, Gemini, Claude, or others

Benefits

Comp & perks

Hybrid work arrangement with designated office days approximately 2–3 days per week for Scottsdale-based employees
Secure, reliable, and consistent internet connection required when working away from the office
Collaborative, fun, and friendly work environment
Reasonable accommodations for qualified individuals with disabilities and disabled veterans
Equal opportunity employment