District Administrator – Executive Assistant

. Provide dedicated executive assistance to several TD executives .

Posted 9/25/2026full-timeRemote • CanadaMid-LevelSenior💰 CA$55,000 - CA$80,000 per yearWebsite

Key responsibilities & impact

Provide dedicated executive assistance to several TD executives
Manage calendars for multiple Vice Presidents, Senior Vice Presidents, and Assistant Vice Presidents and resolve conflicts
Coordinate national and international travel and reschedule meetings
Process team expenses
Support onboarding and offboarding, including asset management, access management, and supply orders
Coordinate in-office and virtual meetings, town halls, and offsite events
Book meeting spaces, develop agendas, set up technology, proofread PowerPoint decks, troubleshoot events, and order catering
Handle leaders’ emails and confidential administrative tasks
Complete reports, invoices, communications, tables, charts, and files accurately
Keep the immediate team informed about project status and daily activities
Provide vacation and temporary coverage for colleagues
Train new Executive Assistants and serve as a subject matter expert
Work autonomously with leaders and partner with Special Assistants and other leaders
Provide professional, high-quality support and contribute to a positive work environment

What you’ll need

High school diploma with 3 to 5 years of relevant experience
Extensive knowledge of Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word
Ability to work independently and as part of a team
Flexibility to coordinate processes and information across related teams
Ability to collaborate with Executive Assistants and internal and external partners
Ability to perform efficiently in a multi-task environment and meet deadlines
Ability to interpret TD policies and help executives apply standards
Experience coordinating travel arrangements and managing frequent changes
Strong organizational skills
Excellent communication skills and active listening ability
Strong judgment and discretion when handling confidential information
Cover letter limited to one letter-sized page
Resume limited to two letter-sized pages
For Quebec roles, maîtrise d’une langue autre que le français pour offrir du soutien ou traiter avec des employés ou des collègues qui ont besoin de services et de soutien dans une langue autre que le français.

Comp & perks