Events Coordinator, Hotel and Travel

TED Conferences

. Serve as the point of contact for hotel and travel matters, liaising between attendees, hotels and the travel agent .

Posted 11/10/2026part-timeRemote • San Diego • California • United StatesMid-LevelSenior💰 $20 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing hotel and travel logistics for large events, ensuring compliance with travel policies while providing exceptional customer service. Proficient in budget management and analytical problem-solving to optimize travel arrangements and attendee experiences.

Highest-signal resume keywords

Reservations Experience In Luxury HospitalityAdvanced Google Sheets Or Microsoft ExcelCustomer Support Or Relationship ManagementAttention To DetailAnalytical And Problem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel CoordinationRoom Block ManagementBudget ManagementTravel Itinerary CompilationCompliance With Travel PoliciesDocumentation ResearchBooking Changes ManagementEvent LogisticsData TrackingRoom Inventory Balancing

Soft Skills

Exceptional Customer SupportInterpersonal CommunicationVerbal CommunicationWritten CommunicationAbility To Manage Competing Priorities

Tools & Technologies

Google WorkspaceCRMsSpreadsheetsTracking Documents

Certifications & Qualifications

Degree Or Diploma In TourismDegree Or Diploma In Hospitality

Industry Keywords

Luxury HospitalityTourismEvent ManagementTravel Policy ComplianceAttendee Feedback

About the role

Key responsibilities & impact

Serve as the point of contact for hotel and travel matters, liaising between attendees, hotels and the travel agent
Coordinate hotel, flight and transportation bookings and compile travel itineraries
Manage room blocks for 1,000+ rooms at peak and 6,000+ room nights
Build and organize rooming lists, balance room inventory across hotels and mitigate attrition
Oversee flight bookings with the travel agent and ensure compliance with TED’s travel policy
Research destination travel requirements, including visas and vaccinations, and support required documentation
Build and maintain internal tracking documents and spreadsheets
Track deadlines and follow up with stakeholders
Manage and reconcile hotel and travel budgets
Collaborate with internal teams on hotel and travel requirements
Provide white-glove service to conference attendees by phone and email
Report on attendee feedback and booking trends and highlight potential risks
Manage booking changes and troubleshoot last-minute issues before conferences
Handle on-call requests and resolve issues throughout conference travel dates

Requirements

What you’ll need

3+ years of reservations experience in luxury hospitality or tourism
Events experience is an asset
Advanced working knowledge of Google Sheets or Microsoft Excel
Experience with Google Workspace and CRMs preferred
Ability to manage competing priorities and consistently meet deadlines and budgets
Exceptional customer support or relationship management experience, both in-person and online
Excellent interpersonal, verbal and written communication skills
Meticulous attention to detail
Tech-savvy and a fast learner of new tools
Strong quantitative and qualitative analytical and problem-solving skills
Degree or diploma in tourism, hospitality or similar is preferred
Must be able to commute to San Diego for occasional on-site work

Benefits

Comp & perks

Possibility of contract extension
Reasonable accommodation throughout the hiring process
Remote work arrangement
Occasional on-site work in San Diego