Senior Payroll Administrator

Tegria

. Oversee and administer bi-weekly payroll processing for U.S.

Posted 10/26/2026full-timeRemote • United StatesSenior💰 $85,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in U.S. and Canadian payroll processing, compliance, and tax regulations, with a strong focus on data management and system integration. Proven ability to lead payroll activities, manage discrepancies, and advise on payroll-related policies and procedures.

Highest-signal resume keywords

Payroll AdministrationU.S. And Canadian Payroll ProcessingCertified Payroll Professional (CPP)Payroll Compliance ActivitiesData Management And Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax FilingsW-2 Preparation1099 PreparationPayroll Accounting PrinciplesMulti-State Payroll TaxationPayroll Compliance Risk ManagementAudit PracticesData GovernanceReconciliation Skills

Soft Skills

Analytical SkillsCommunication SkillsProblem-Solving SkillsTeam CollaborationIndependent Judgment

Tools & Technologies

ADPHRIS IntegrationsTimekeeping PlatformsO365

Certifications & Qualifications

Certified Payroll Professional (CPP)Fundamental Payroll Certification (FPC)

Industry Keywords

Payroll CompliancePayroll RegulationsTax RegulationsBenefit DeductionsGarnishmentsWage Withholding RequirementsInternal ControlsPayroll DocumentationLegislative ChangesEmployee Change Requests

About the role

Key responsibilities & impact

Oversee and administer bi-weekly payroll processing for U.S. and Canadian employees, including off-cycle payrolls, retroactive adjustments, and special payment calculations
Direct collection, validation, calculation, and entry of payroll data
Review and approve payroll adjustments, employee change requests, benefit deductions, garnishments, and tax withholdings
Investigate, analyze, and resolve complex payroll discrepancies and employee pay issues
Serve as primary point of contact with payroll-related vendors and manage issue resolution, enhancements, and service escalations
Monitor legislative changes and interpret their operational impact
Prepare, review, and submit monthly, quarterly, and annual payroll tax filings and reports
Lead year-end payroll activities, including W-2 and 1099 preparation or review, annual reconciliations, and wage reporting
Advise management and HR partners on payroll compliance risks, required actions, and policy or process changes
Maintain audit-ready payroll records, documentation, and internal controls
Partner with HR, HRIS, Finance, and IT to design, implement, and improve payroll and timekeeping processes and system configurations
Lead payroll system updates and enhancements
Improve data quality, reporting accuracy, and system integration
Develop and document payroll procedures, controls, and best practices
Act as a trusted payroll advisor to HR and business leaders
Coordinate resolution of time-sensitive or high-risk payroll matters across internal teams and vendors
Support onboarding and training of new team members
Perform other related duties as assigned

Requirements

What you’ll need

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related discipline, or an equivalent combination of education and experience
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
Typically 5+ years of progressively responsible payroll administration experience in a multi-state U.S. environment
Demonstrated experience administering payroll for remote or geographically dispersed workforces
Hands-on experience with U.S. and Canadian payroll processing and taxation requirements
Experience partnering with HR, Finance, and HRIS teams to design, implement, or improve payroll processes and systems
Prior experience leading payroll compliance activities, audits, or regulatory reporting
Thorough knowledge of U.S. federal, state, and local payroll laws and tax regulations, multi-state payroll taxation, and wage and hour requirements
Working knowledge of Canadian payroll regulations and taxation
Knowledge of payroll tax filings, reporting schedules, year-end processes, W-2, 1099, reconciliations, benefit deductions, garnishments, wage withholding requirements, payroll accounting principles, reconciliations, and general ledger interfaces
Knowledge of payroll and timekeeping systems, HRIS integrations, internal controls, audit practices, payroll compliance risk management, data governance, and confidentiality standards
Advanced proficiency with payroll systems, preferably ADP, timekeeping platforms, and Office productivity and collaboration tools such as O365
Strong data management, reporting, analytical, and reconciliation skills
Ability to identify trends, risks, and process improvements
Ability to work with minimal supervision and exercise independent judgment
Ability to manage multiple priorities and deadlines and resolve complex payroll discrepancies and compliance issues
Ability to communicate complex payroll and tax concepts clearly to employees, managers, and leadership
Ability to assist less experienced team members as needed
Reliable internet access with sufficient speed to perform the job satisfactorily
Secure, private remote office space
W2 project-based consultants must provide a computing device adhering to industry standards and security best practices

Benefits

Comp & perks

Multiple health and dental plans
Vision benefits
Total wellness program
Employee assistance program for you and your family
Retirement savings plans
Company-paid disability and life insurance
Pre-tax savings opportunities (HSA and/or FSA)
Professional development offerings
Opportunities for remote work
Generous paid-time-off program
Flexible scheduling for vacations, illness, life events, and unexpected circumstances