Senior Producer, Experiential Pop-up Events

TH Experiential

. Lead and manage assigned experiential projects from post-kickoff through final closeout .

Posted 9/25/2026contractRemote • Tennessee • United StatesSeniorWebsite

About the role

Key responsibilities & impact

Lead and manage assigned experiential projects from post-kickoff through final closeout
Serve as the primary production point of contact across pre-production, build, load-in, event, reconciliation, and closeout
Recommend executable solutions aligned with strategy, timeline, budget, and client objectives
Collaborate cross-functionally with Accounts, Strategy, Client Development, Design, and Operations
Contribute to client-facing materials and travel for assigned projects as required
Own fabrication decisions, including custom builds, scenic elements, structural components, materials, and quality control
Manage fabrication shops, interpret drawings, review samples, and drive quality control through final delivery
Resolve build issues proactively and evaluate vendor quotes and costs
Manage permits across multiple markets, including street closures, fire marshal approvals, venue requirements, and health and safety compliance
Manage vendor COI and insurance requirements and maintain market-specific compliance knowledge
Run load-ins and strikes, coordinating freight, trucking, labor, and site surveys
Staff, brief, and manage crew and labor on event days
Maintain logistics tracking for shipping, equipment, and scheduling
Manage technical production requirements across power, rigging, AV, lighting, and interactive or digital elements
Work with rigging crews, power engineers, and AV vendors to identify and resolve technical risks
Own project budgets from initial estimate through final reconciliation and protect designated profit margins
Track spend in real time, submit change orders, reconcile actuals, and negotiate vendor costs
Coordinate project closeout and ensure vendor invoices are received, reviewed, and reconciled
Manage client relationships, expectations, status calls, client reviews, and onsite briefings
Communicate risks, delays, and budget concerns with recommended solutions
Source, manage, and coordinate third-party vendors while fostering long-term relationships

Requirements

What you’ll need

Must live in or surrounding area of Nashville, Tennessee
Available to start as soon as possible through the 2nd week of November
5–7+ years of experiential marketing or live event production experience
Proven track record of owning projects end-to-end
Ability to independently manage full project lifecycles from kickoff through reconciliation
Experience owning budgets of $500K or more
Ability to carry 3+ concurrent projects simultaneously
Experience managing fabrication shops, reading and specifying drawings independently, and driving quality control on custom builds
Direct permitting experience in multiple markets
Fluency in COI requirements, fire marshal processes, and market-specific compliance
Hands-on experience specifying and managing power, rigging, AV, and lighting
Strong logistics competency, including load-ins, site surveys, and crew management
Experience leading coordinators, PAs, and crew and holding them accountable
Strong budget management skills, including building budgets from scratch, real-time tracking, reconciliation, and vendor negotiation
Comfort managing client relationships independently onsite and during pre-production
Self-starter with strong organizational and time management skills
Comfortable in a remote, fast-paced environment
Growth mindset, exceptional communication skills, and ability to navigate ambiguity and solve problems under pressure
Proficiency in Excel, PowerPoint, Google Suite, Asana or similar tools, and Slack

Benefits

Comp & perks

Freelance opportunity through the 2nd week of November
Remote work environment
Opportunity to join TH Experiential's freelance family