Operations Assistant

The A Career

. Assist the operations manager with daily tasks, process tracking, and project coordination .

Posted 10/8/2026full-timeRemote • VenezuelaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and customer service skills while effectively coordinating projects and maintaining accurate records. Proficient in using various software tools to enhance operational efficiency and communication.

Highest-signal resume keywords

Advanced English KnowledgeCustomer Service SkillsOrganization SkillsExperience With Google SuiteExperience With Microsoft Office

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Process TrackingProject CoordinationDocument PreparationWorkflow IdentificationInternal CRM ExperienceHubstaff Time Tracking SoftwarePapaya GlobalPayoneerWhatsApp GroupsZoom Meetings

Soft Skills

ProactivityCreativitySelf-OrganizationPriority Management

Tools & Technologies

Google DriveCorporate GmailGoogle DocsGoogle SheetsMicrosoft WordMicrosoft ExcelHubstaff Web AppHubstaff Desktop AppHubstaff Tasks

Industry Keywords

U.S. CitizenshipU.S. Work Permit

About the role

Key responsibilities & impact

Assist the operations manager with daily tasks, process tracking, and project coordination
Maintain accurate databases, spreadsheets, inventory records, and software logs
Handle scheduling, document preparation, and internal communications
Act as a point of contact for routine inquiries, vendor updates, and team requests
Identify workflow bottlenecks and help implement practical fixes
Coordinate across departments and support daily business routines

Requirements

What you’ll need

Advanced English Knowledge
Customer Service skills to handle Caregivers/Patients/Insurance interaction
Organization skills to handle required documentation
Proactivity and creativity
Ability to self-organize activities and maintain thorough records of tasks, pointers, and process updates
Ability to identify, establish, and assign priorities
Experience with Google Suite: Google Drive, Corporate Gmail, Docs, Sheets
Experience with Microsoft Office: Word, Excel
Experience with internal CRMs
Experience with Hubstaff Web App, Desktop App, and Hubstaff Tasks
Experience with WhatsApp Groups
Experience with Zoom Meetings and Breakout Rooms
Own computer with internet access
Comfortable using Hubstaff time tracking software
Comfortable using Papaya Global or Payoneer for monthly payments
Must submit a 1.5–2 minute voice note in English
U.S. citizenship or a U.S. work permit is required

Benefits

Comp & perks

Competitive Pay in US Dollars
Paid extra hours
Time-Off Flexibility
100% Remote Work
Opportunity to Grow