Outreach Administrative Assistant

The A Career

. Maintain, audit, and organize contact leads in Airtable .

Posted 9/19/2026full-timeRemote • NicaraguaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Airtable, Mailchimp, Canva, and Podbean while effectively managing administrative workflows and ensuring database integrity. Exhibits strong communication skills and a proactive approach to problem-solving and process improvement.

Highest-signal resume keywords

Airtable ProficiencyMailchimp Campaign ManagementCanva Graphic DesignAnalytical SkillsEnglish Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Database ManagementEmail Campaign ExecutionData ResearchMetric ReportingTroubleshootingProcess ImprovementVirtual Event TrackingList SegmentationContent SchedulingTemplate Customization

Soft Skills

Attention to DetailProactivenessMultitaskingOrganizationGrowth Mindset

Tools & Technologies

AirtableMailchimpCanvaPodbeanGmailHubstaffPapaya GlobalPayoneer

Industry Keywords

Administrative RoleOperational RoleDatabase IntegrityEmail MarketingVirtual Events

About the role

Key responsibilities & impact

Maintain, audit, and organize contact leads in Airtable
Link client intake forms, insurance details, and doctor profiles
Research missing data to ensure 100% database integrity
Run mass email campaigns via Mailchimp to promote support groups and workshops
Customize email templates, manage list segmentation, and execute test sends
Track virtual event metrics
Create promotional graphics in Canva
Manage podcast publishing workflow on Podbean, including scheduling, uploading, and drafting descriptions
Leverage AI tools to eliminate bottlenecks and streamline administrative workflows
Generate monthly metric reports
Manage day-to-day operations when the supervisor is away

Requirements

What you’ll need

Bachelor’s degree preferred, or equivalent experience in a fast-paced administrative/operational role
Advanced hands-on proficiency with Airtable, Mailchimp, Canva, Podbean, and Gmail
Enthusiastic about using AI tools to increase efficiency and optimize daily tasks
10/10 English proficiency (written and spoken)
Exceptional reading comprehension and ability to grasp complex directives
Extreme attention to detail
Strong troubleshooting and analytical skills
Growth mindset that welcomes constructive feedback
Professional attitude and ethical behavior
Solid written and verbal communication skills
Proactiveness
Multitasking skills
Organization skills and attention to detail
Ability to identify pain points, bottlenecks, scope creeps, and process improvement opportunities
Ability to identify, establish, and assign priorities
Ability to follow orders or specific instructions when necessary
Reliability and ability to follow tasks through to completion
Own computer (laptop/desktop) with internet access
Comfortable using Hubstaff time-tracking software
Must provide a 1.5–2 minute voice note in English during screening
Comfortable using Papaya Global or Payoneer for monthly payments

Benefits

Comp & perks

Paid extra hours
USD competitive payment
International experience
100% remote