Executive Assistant

The Black Futures Lab

. Provide administrative support to the Executive Director and Deputy Director .

Posted 11/7/2026full-timeRemote • United StatesMid-LevelSenior💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, including calendar management, meeting coordination, and executive travel arrangements. Proficient in maintaining confidentiality and exercising discretion while supporting senior leaders in a fast-paced, mission-driven environment.

Highest-signal resume keywords

Calendar ManagementMeeting CoordinationExecutive Travel ArrangementsOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportTravel CoordinationExpense TrackingDocument PreparationMeeting Logistics

Soft Skills

Interpersonal SkillsProfessional JudgmentAttention to DetailDiscretionAbility to Manage Multiple Priorities

Tools & Technologies

Google WorkspaceMicrosoft OfficeZoomProject Management Platforms

Industry Keywords

NonprofitAdvocacySocial JusticePoliticalPhilanthropic

About the role

Key responsibilities & impact

Provide administrative support to the Executive Director and Deputy Director
Manage and coordinate executive calendars across multiple organizations and time zones
Coordinate meeting logistics and maintain accurate calendar information
Communicate with staff, partners, funders, board members, and external stakeholders on scheduling and meeting coordination
Provide administrative follow-up on meetings, deadlines, and commitments
Coordinate domestic executive travel, including flights, accommodations, ground transportation, and related arrangements
Prepare travel documentation, itineraries, venue information, transportation details, and weather updates
Monitor travel plans and adjust arrangements when disruptions occur
Travel periodically to support executives and organizational activities
Assemble meeting materials, agendas, schedules, documents, and meeting briefs
Take meeting notes and distribute follow-up information and next steps
Provide administrative and logistical support for board meetings
Prepare, format, and proofread presentations, documents, spreadsheets, and other materials
Maintain organized executive files, records, meeting materials, and administrative documentation
Manage and organize executive inboxes, flag priority messages, route requests, and track follow-up items
Support social media posting and coordinate with communications staff on content collection
Track and reconcile expenses and prepare expense reports and reimbursement documentation
Manage receipts, invoices, travel documentation, contacts, and executive records
Maintain accurate information in organizational systems and shared files
Support events, receptions, convenings, funder meetings, and other gatherings
Manage invitations, RSVP tracking, guest lists, schedules, materials, travel coordination, and event logistics
Assist with capturing and posting approved social media content during events
Use project management and task-tracking systems to manage tasks and deadlines
Coordinate across departments to gather materials, schedule meetings, and complete administrative requests
Maintain systems for tracking executive commitments, documents, deadlines, and administrative information

Requirements

What you’ll need

3–5 years of experience providing administrative or executive level support, preferably supporting senior leaders or multiple executives
Demonstrated alignment with Black Futures Lab / Black to the Future Action Fund's mission and a commitment to racial and social justice
Experience working in a nonprofit, advocacy, social justice, political, philanthropic, or mission-driven organization is preferred
Ability to manage multiple priorities, deadlines, and requests while maintaining accuracy and follow-through; strong professional judgment and discernment
Strong experience managing calendars, coordinating meetings, and arranging executive travel
Commitment to confidentiality; ability to exercise discretion when handling sensitive information
Proven organizational skills and exceptional attention to detail; strong written and verbal communication skills
Excellent interpersonal skills and ability to communicate professionally with staff, board members, partners, funders, donors, and other external stakeholders
Extensive experience working independently while following established priorities, processes, and direction
Demonstrated experience working in a fast-paced, remote environment
Proficiency with Google Workspace, Microsoft Office, Zoom, project management platforms, and other administrative tools
Ability to travel periodically and provide occasional support outside of standard working hours when necessary
Able to work on a computer, including sitting at a desk for extended periods of time, with or without reasonable accommodation
Manual dexterity to operate a keyboard
Able to see or read a computer screen and printed material, with or without vision aids
Able to speak clearly and in audible tones on the phone and in person and be understood by others
Able to hear and understand speech, including on the phone
Able to understand and follow oral and written instructions
Able to occasionally lift objects weighing up to 10 pounds
Resume and cover letter required to apply

Benefits

Comp & perks

Comprehensive benefits package
Medical insurance
Dental insurance
Vision insurance
Life insurance
Employee assistance
Other resources to support a centered, healthy quality of life for staff and their families
Full-time position