Administrative Assistant

The Consulting Engineers Group An Illinois Corporation

. Provide general administrative support, including filing, data entry, document preparation, and record maintenance .

Posted 9/22/2026full-timeAlbuquerque • New Mexico • United StatesMid-LevelSenior💰 $18 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while providing comprehensive administrative support, including document preparation, billing, and office coordination. Proficient in maintaining confidentiality and handling sensitive information with discretion.

Highest-signal resume keywords

Microsoft Office ProficiencyAdvanced Excel SkillsAdministrative Support ExperienceCustomer-Service OrientationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument PreparationRecord MaintenanceBasic Accounting SkillsExpense TrackingAccounts PayableAccounts ReceivableSchedulingOffice CoordinationReport Preparation

Soft Skills

Professional DemeanorClear CommunicationTime ManagementMultitaskingDiscretion

Tools & Technologies

Dropbox

Certifications & Qualifications

High School DiplomaAssociate Degree (Preferred)

Industry Keywords

Administrative SupportOffice ManagementConfidential Information HandlingHR Administrative ProcessesMeeting Coordination

About the role

Key responsibilities & impact

Provide general administrative support, including filing, data entry, document preparation, and record maintenance
Answer, monitor, and route phone calls, emails, and voicemail; escalate urgent matters as needed
Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials
Prepare, edit, and distribute reports, presentations, memos, and internal communications
Maintain confidentiality when handling sensitive or proprietary information
Maintain electronic and physical filing systems for administrative, project, HR, and accounting records
Coordinate with other offices on company-related matters
Check, sort, and distribute incoming mail; prepare outgoing mail and courier deliveries
Organize and support employee activities and internal events
Coordinate maintenance of office equipment and facilities-related needs
Maintain office supply inventory and submit supply requests
Update billing spreadsheets by the 20th of each month
Submit and track credit card receipts via Dropbox; support monthly credit card reconciliation
Assist with expense reports, invoices, accounts payable/receivable functions, and basic tracking or reconciliation
Support onboarding and offboarding administrative tasks, including paperwork, system access coordination, and policy administration
Monitor and submit unplanned absences according to company procedures
Perform other administrative and office support duties as assigned
Report to the CEO of the Company

Requirements

What you’ll need

High school diploma or equivalent required
1–3 years of administrative or office support experience preferred
Ability to work independently, prioritize tasks, and manage deadlines effectively
Professional demeanor and customer-service mindset
Strong organizational, time-management, and multitasking skills
Clear and professional written and verbal communication
High attention to detail and accuracy
Professional phone etiquette and customer-service orientation
Ability to handle confidential information with discretion
Basic accounting and recordkeeping skills
Experience with scheduling, document preparation, and office coordination
Experience supporting billing, expense tracking, or AP/AR functions preferred
Experience supporting HR administrative processes preferred as a plus
Proficiency in Microsoft Office (Word, Excel, Outlook)
Advanced knowledge of Excel, including PivotTables, complex formulas, and data analysis
Ability to travel up to four times per year
Must be legally authorized to work in the United States now and in the future without employer sponsorship
Associate degree or administrative coursework preferred

Benefits

Comp & perks

100% employee-owned through an ESOP
Flexible work environment
Employee growth, skill development, and career advancement opportunities
Diverse work experiences
Equal opportunity employment