Executive Assistant – Finance

The Jackson Laboratory

. Provide executive-level administrative support to the Senior VP/CFO, Corporate Controller, and Finance leadership team .

Posted 10/28/2026full-timeRemote • United StatesSeniorLead💰 $80,167 - $116,242 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive-level administrative support, including managing complex calendars, coordinating travel, and handling confidential information. Proficient in financial acumen and budget management, with strong communication skills to liaise effectively with stakeholders.

Highest-signal resume keywords

Executive-Level Administrative SupportCalendar ManagementConfidential Information HandlingBudget ManagementMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingBudget ManagementTravel CoordinationConfidential Correspondence DraftingMeeting CoordinationTime ReportingSharePoint MaintenanceTriage Incoming IssuesPurchase Requisition Initiation

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationFlexibilityAbility to Manage Competing DeadlinesDiscretion

Tools & Technologies

Microsoft OfficeZoomTeamsHRISFinancial SystemsTravel Programs

Industry Keywords

Executive SupportFinance LeadershipBoard Committee CoordinationAdministrative Assistants Information GroupMulti-Time-Zone Travel

About the role

Key responsibilities & impact

Provide executive-level administrative support to the Senior VP/CFO, Corporate Controller, and Finance leadership team
Own the executive's calendar and act as gatekeeper for competing priorities
Arrange complex, multi-time-zone travel and compile meeting materials
Draft and edit confidential correspondence
Triage incoming issues and route or respond as appropriate
Complete expense reports and recurring administrative work
Serve as the connection between the executive's office and internal stakeholders
Track approved absences, AWAs, and time reports for Finance leadership
Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
Coordinate Board Committee meetings and track minutes for signature
Plan team retreats, budget planning sessions, and leadership meetings
Manage the Administrative Assistants Information Group
Initiate purchase requisitions and track event budgets

Requirements

What you’ll need

8+ years of experience in a same or similar executive support role (10+ years preferred)
High school diploma required
Bachelor's degree preferred, or equivalent combination of education and experience
Proven ability to handle confidential information with discretion
Strong written and verbal communication skills, including with Board members and external partners
Ability to manage competing deadlines in a fast-paced environment
Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
Financial acumen to develop, monitor, and manage budgets
Flexibility to adapt to a frequently changing environment
Availability for after-hours support and occasional travel (20%)

Benefits

Comp & perks

Fully remote work arrangement
Occasional travel
Compensation offers consider related work experience, geographic location, and internal equity