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Administrative Assistant II – Cardiovascular Medicine
The Ohio State University, Main Campus. Provide comprehensive administrative, operational, and business support to non-invasive cardiovascular medicine faculty .
About the role
Key responsibilities & impact- Provide comprehensive administrative, operational, and business support to non-invasive cardiovascular medicine faculty
- Support daily business functions for twelve faculty members
- Maintain clinical assignments in QGenda, IHIS, and Outlook
- Coordinate physician leave, clinic openings, and clinic closures
- Prepare and submit physician expense reports
- Coordinate business travel and related documentation
- Support faculty and staff onboarding, offboarding, and transitions
- Coordinate calendars and facilitate communications
- Organize meetings, conferences, workshops, and special events
- Prepare and distribute agendas, materials, and follow-up communications
- Support facilities and space-related needs for heart failure faculty and staff
- Lead creation and management of division clinical and call schedules
- Communicate with physicians about schedules, locations, issues, and concerns
- Manage urgent or special-request patient scheduling and priority scheduling projects
- Monitor template changes, access availability, and scheduling metrics
- Provide administrative support and project work for non-invasive cardiologists
- Coordinate daily financial, human resources, outreach, marketing, facilities, and space activities
- Implement, evaluate, and modify administrative policies and procedures
- Research and compile information for departmental reports and strategic planning
- Act as travel, eRequest, and Human Resources Action initiator
- Serve as liaison with university offices, faculty, staff, and outside agencies
Requirements
What you’ll need- Successful completion of a background check required for final candidates
- Drug screen or physical may be required during the post-offer process
- Ability to utilize scheduling/template software and maintain clinical schedules
- Ability to coordinate clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, travel, and event logistics
- Ability to prepare expense reports within required deadlines
- Ability to coordinate business travel and submit spend authorizations and travel documentation
- Ability to support faculty and staff onboarding, offboarding, and transitions
- Ability to manage calendars and organize meetings, conferences, workshops, and special events
- Ability to research, collect, and compile information for complex departmental reports
- Ability to serve as a liaison with university offices, faculty, staff, and outside agencies
Benefits
Comp & perks- Regular position
- First shift schedule, 40 scheduled hours
- Background check required for final candidates
- Drug screen or physical may be required during the post-offer process