Administrative Assistant III – Cardiovascular Medicine

The Ohio State University, Main Campus

. Provide comprehensive administrative, operational, and business support to 21 Cardiovascular Medicine faculty members and APPs .

Posted 10/5/2026full-timeColumbus • Ohio • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing administrative and operational support within cardiovascular medicine, including managing clinical assignments, coordinating events, and ensuring compliance with accreditation standards. Proficient in financial processes, human resources activities, and strategic planning.

Highest-signal resume keywords

Clinical Scheduling CoordinationExpense Report PreparationGraduate Medical Education SupportAdministrative Policy ImplementationHuman Resources Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportOperational SupportFinancial ProcessesResearch and ReportingPolicy Implementation

Soft Skills

CommunicationOrganizational SkillsTeam CollaborationProblem-Solving

Tools & Technologies

QGendaIHISOutlook

Certifications & Qualifications

Background Check Completion

Industry Keywords

Cardiovascular MedicineGraduate Medical EducationFellowship AdministrationAccreditation ComplianceEvent Coordination

About the role

Key responsibilities & impact

Provide comprehensive administrative, operational, and business support to 21 Cardiovascular Medicine faculty members and APPs
Maintain clinical assignments in QGenda, IHIS, and Outlook
Coordinate physician leave, clinic openings, and clinic closures
Prepare and submit physician expense reports within the 60-day deadline
Coordinate business travel, spend authorizations, and travel documentation
Support faculty and staff onboarding, offboarding, and transitions
Coordinate calendars, communications, meetings, conferences, workshops, and special events
Prepare agendas, meeting materials, minutes, and follow-up communications
Support facilities and space needs for heart failure faculty and staff
Coordinate and support the Imaging and Cardio-Onc Fellowship programs
Support graduate medical education, program quality, accreditation, reporting, and faculty assessment
Coordinate financial, human resources, outreach and marketing, facilities, and space activities
Implement and modify administrative policies and procedures
Research and compile information for departmental reports, strategic planning, and decision-making
Serve as travel, eRequest, and Human Resources Action initiator and liaison with university offices and outside agencies
Create daily task schedules for Advanced Practice Providers
Assist with recruiting, hiring, training, performance management, workload planning, and staffing recommendations

Requirements

What you’ll need

Administrative, operational, and business support experience applicable to cardiovascular medicine, research, APP, or fellowship administration
Ability to maintain accurate clinical assignments in QGenda, IHIS, and Outlook
Ability to coordinate clinical scheduling, calendars, meetings, conferences, workshops, events, travel, and lodging
Ability to prepare expense reports and reimbursement requests within required deadlines
Knowledge of financial, human resources, outreach and marketing, facilities, and space-related administrative processes
Ability to implement, evaluate, and modify administrative policies and procedures
Ability to research, collect, and compile information for complex departmental reports and strategic planning
Ability to serve as a liaison with university offices, faculty, staff, and outside agencies
Ability to support graduate medical education programs and accreditation compliance
Ability to assist with recruiting, hiring, training, and performance management activities
Successful completion of a background check required for final candidates
Ability to work a first shift schedule for 40 hours per week

Benefits

Comp & perks

Regular position
40 scheduled hours per week
First shift
Background check required for final candidates
Drug screen or physical may be required during the post-offer process
Equal opportunity employer, including veterans and disability