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Administrative Assistant – Pulmonary Critical Care and Sleep
The Ohio State University, Main Campus. Perform administrative tasks for assigned faculty, administrators, and programs supporting patient care, academic, and research missions .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including scheduling, correspondence preparation, and meeting coordination. Proficient in managing documentation and providing customer service in a healthcare or academic environment.
Highest-signal resume keywords
Administrative SupportCalendar ManagementMeeting CoordinationCustomer ServiceDocument Preparation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office PracticesReport PreparationGrant Application AssistanceExpense TrackingTranscription
Soft Skills
CommunicationOrganizational SkillsInterpersonal Skills
Tools & Technologies
ComputersPresentation Software
Industry Keywords
Patient CareAcademic SupportResearch SupportContinuing Medical EducationCredentialing
About the role
Key responsibilities & impact- Perform administrative tasks for assigned faculty, administrators, and programs supporting patient care, academic, and research missions
- Coordinate and maintain appointment calendars
- Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics
- Attend meetings and record, transcribe, and distribute minutes
- Make national and international travel and lodging arrangements
- Collect receipts, prepare requests, and track reimbursement of expenses
- Draft and prepare correspondence
- Prepare reports, tables, and presentation slides
- Assist with grant applications, manuscripts, and research reports
- Assist faculty with credentialing and promotion and tenure documents
- Update curricula vitae and track Continuing Medical Education documentation
- Answer phones and inquiries
- Serve as liaison for faculty, staff, investigators, administration, and external customers and organizations
- Open, screen, and distribute mail
- Establish and maintain files
- Perform other duties as assigned
Requirements
What you’ll need- Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex
- Six months experience (600 hours course work) in office practices and procedures
- Six months experience (600 hours course work) in customer service
- Successful completion of a background check
- A drug screen or re-employment physical may be required during the post-offer process
Benefits
Comp & perks- Regular position
- 40 scheduled hours per week
- Hybrid work arrangement
- Equal opportunity employment, including veterans and disability