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Executive, Administrative Assistant
The START Center for Cancer Research. Provide proactive administrative support to senior leadership and clinical leaders .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while providing proactive administrative support to senior leadership and managing complex schedules and travel arrangements. Capable of handling confidential information with discretion and maintaining accurate documentation in a fast-paced environment.
Highest-signal resume keywords
Bachelor's DegreeFluent In English And Spanish3+ Years Administrative ExperienceExperience Coordinating International TravelStrong Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementExpense Report ManagementMeeting CoordinationTravel CoordinationDocument Preparation
Soft Skills
Excellent Communication SkillsAttention To DetailProactive ApproachInterpersonal SkillsAbility To Manage Multiple Priorities
Industry Keywords
Confidential Information ManagementStakeholder CommunicationEvent CoordinationProfessional Activities SupportAdministrative Documentation
About the role
Key responsibilities & impact- Provide proactive administrative support to senior leadership and clinical leaders
- Manage complex calendars, meetings and competing priorities
- Coordinate national and international travel, including itineraries, accommodation and supporting documentation
- Organize internal and external meetings, conferences, congresses and company events
- Coordinate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals and other external partners
- Prepare and manage expense reports, corporate card expenses, invoices and related documentation
- Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other professional activities
- Act as a key point of contact between clinics, departments, leadership and external stakeholders
- Maintain accurate electronic files, trackers, records and administrative documentation
- Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders
- Handle confidential and sensitive information with a high level of professionalism and discretion
Requirements
What you’ll need- Bachelor's degree
- At least 3 years of relevant administrative experience
- Previous experience supporting senior executives and working with different levels of an organization
- Fluent English and Spanish, both written and spoken
- Strong organizational skills and excellent attention to detail
- Experience coordinating international travel, meetings, conferences or large professional events
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proactive, independent and solution-oriented approach
- Excellent communication and interpersonal skills
- High level of discretion when dealing with confidential information
Benefits
Comp & perks- Flexible Benefits Package
- 30 working days of annual leave
- Possibility of working 100% remotely or in a hybrid model