Events and Travel Coordinator

The University of Tulsa

. Support the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center .

Posted 11/4/2026full-timeRemote • Oklahoma • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in coordinating travel logistics and processing expenses while maintaining compliance with institutional policies. Proven ability to establish collaborative relationships with stakeholders and effectively communicate in various formats.

Highest-signal resume keywords

Travel CoordinationExpense ProcessingConcur ExperienceStakeholder EngagementHigher Education Travel Policies

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Advanced Word ProcessingSpreadsheet SkillsPresentation SkillsDatabase Software SkillsTravel Policy Knowledge

Soft Skills

Effective CommunicationRelationship BuildingComposure Under PressureOrganizational SkillsAdaptability

Tools & Technologies

Concur

Industry Keywords

Indigenous Food and Agriculture InitiativeTribal Nations ExperienceProfessional Setting ExperienceEvent Coordination

About the role

Key responsibilities & impact

Support the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center
Book travel and process expenses in a timely manner according to travel policy
Liaise with the University of Tulsa Travel Office and staff on IFAI travel matters
Coordinate group travel for external stakeholders as needed
Help maintain and further develop collaborative relationships with external stakeholders
Coordinate group travel and events for external stakeholders and internal needs
Support IFAI professional staff with travel needs and expense processing
Travel locally and occasionally out of town to support meetings, events, trainings, and stakeholder activities
Move between event locations and meeting spaces and assist with event setup and breakdown
Perform other duties as assigned

Requirements

What you’ll need

An associate’s degree or equivalent combination of education and/or experience
Previous experience coordinating travel and/or processing complex expense reports in a professional setting
Knowledge of higher education institution travel policies and procedures
Experience working with/for Tribal Nations, Tribal citizens, or Tribally owned entities (preferred)
Experience with Concur (preferred)
Advanced word processing, spreadsheet, presentation, and database software skills
Ability to learn and implement organizational policies and processes
Ability to present facts and recommendations effectively in oral and written form
Ability to professionally maintain composure and effectiveness under pressure and changing conditions
Ability to establish and maintain cooperative working relationships
Ability to learn department operating policies, procedures, systems, methods, and tasks
Ability to sit, stand, and walk for extended periods throughout the workday
Ability to use a computer and other standard office equipment for prolonged periods
Ability to communicate effectively in person, by telephone, and through electronic means
Ability to occasionally bend, stoop, reach, and lift or carry materials weighing up to 25 pounds
Ability to travel locally and occasionally out of town
Ability to work occasional evenings, weekends, or extended hours

Benefits

Comp & perks

Regular, reliable and non-disruptive attendance is an essential job duty
Ability to perform the essential functions of the position with or without reasonable accommodation