Bids & Quotes Manager

Thomas Scientific

. Lead the team preparing bids, RFP responses and large quotes for research, clinical, government and industrial customers .

Posted 11/4/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the full bid process, including RFPs and RFQs, while ensuring compliance and alignment with pricing strategies. Proven ability to lead teams, improve processes, and effectively communicate with cross-functional stakeholders.

Highest-signal resume keywords

Bid ManagementRFP CoordinationAdvanced Excel SkillsERP and CRM ExperienceTeam Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bid PreparationContract AdministrationPricing StrategyMargin AnalysisQuote Tracking

Soft Skills

Organizational SkillsClear CommunicationCoaching and Development

Tools & Technologies

ERP SystemsCRM SystemsSalesforceE-Procurement Systems

Certifications & Qualifications

APMP Certification

Industry Keywords

B2B DistributionLaboratory SuppliesHealthcare SuppliesGovernment ContractsGroup Purchasing Organizations

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Lead the team preparing bids, RFP responses and large quotes for research, clinical, government and industrial customers
Manage the full bid process for RFPs, RFQs, tenders and contract bids from intake to submission
Review bid requirements, terms and deadlines, and coordinate input from sales, pricing, supply chain and finance
Track open bids and quotes in a pipeline with owners and due dates
Maintain standard responses, company documents, certifications and compliance forms
Oversee large and complex multi-line and multi-supplier quotes
Work with Pricing to align bids with discount rules and margin targets, routing exceptions for approval
Coordinate with Purchasing and suppliers on special pricing, product availability and lead times
Ensure awarded bids are loaded into ERP, quoting and CRM systems
Hand off awarded contracts to sales and customer experience teams
Track contract expiration and renewal dates and initiate renewal bids
Report on quote turnaround time, accuracy, bid volume, win rate, awarded revenue and margin
Review lost bids to improve future responses
Hire, coach and develop the Bids & Quotes Analyst
Set priorities and workload for incoming requests
Document and improve bid and quote processes and tools
Report to the Director of Sales Operations and collaborate with Pricing, sales teams and Supply Chain

Requirements

What you’ll need

Bachelor's degree in Business, Supply Chain or a related field, or equivalent experience
5+ years in bids and proposals, contract administration, sales operations or quoting, including 1+ year leading people or projects
Experience managing RFPs and formal bids, including public sector or institutional bids
Strong understanding of pricing, margin and contract terms
Advanced Excel skills
Experience with an ERP and a CRM, ideally Salesforce
Highly organized, with a track record of meeting firm deadlines
Clear writing and communication with sales, pricing and customer teams
Preferred: Experience in B2B distribution, especially laboratory, scientific, healthcare or industrial supplies
Preferred: Experience with government, university, hospital or group purchasing (GPO) contracts
Preferred: Familiarity with e-procurement systems and customer bid portals
Preferred: APMP or similar certification

Benefits

Comp & perks

Remote work eligibility