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Contracting & Operations Associate – Fixed Term 6 months
Tilt Collective. Prepare and track contracts for suppliers, consultants and contractors using standard templates .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing multiple administrative tasks. Proficient in contract management, recruitment coordination, and financial support within a remote team environment.
Highest-signal resume keywords
Contract ManagementRecruitment CoordinationFinancial SupportGoogle WorkspaceHubspot
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract TrackingData EntryInvoice ProcessingExpense Claims ManagementCompliance Information CollectionMonth-End Finance TasksStaff Record MaintenanceOnboarding SupportOffboarding SupportTravel Planning
Soft Skills
Strong OrganizationAttention to DetailClear CommunicationDiscretionAdaptability
Tools & Technologies
HubspotRipplingMossXeroMondayGoogle WorkspaceSlack
Industry Keywords
Non-Profit ExperienceGrant-Making ExperienceRemote Team CollaborationInternational Travel BookingPre-Employment Checks
About the role
Key responsibilities & impact- Prepare and track contracts for suppliers, consultants and contractors using standard templates
- Support the organisation across the procurement process
- Collect due diligence and compliance information before contracts are signed
- Maintain contract logs, renewal dates and sign-off status in Hubspot and Monday
- Help process supplier invoices and staff expense claims
- Support month-end finance tasks, including gathering receipts, matching transactions and chasing missing information
- Keep supplier and payment records up to date in Xero and Moss
- Coordinate recruitment activities, including posting adverts, tracking applications, scheduling interviews and gathering panel feedback
- Support references and pre-employment checks
- Support onboarding and offboarding, including checklists, system access, induction calls and welcome information
- Keep staff records up to date in Rippling
- Coordinate staff and contractor paperwork across different countries
- Support travel and events planning for staff and the Board
- Help organise team meetings and retreats, including venues and logistics
- Support data entry, shared folders, trackers and the compliance calendar
- Handle general administrative requests across the team
Requirements
What you’ll need- Some experience in an admin, operations, finance or HR support role (around 1–2 years)
- Strong organisation and attention to detail
- Confident managing lots of small tasks at once and keeping track of where things are
- Clear, friendly written communication
- Good working knowledge of Google Workspace and Slack
- Comfortable learning new systems quickly
- Discretion when handling personal and financial information
- Experience with Hubspot, Rippling, Moss or similar tools would help
- Experience supporting recruitment or booking international travel would help
- Experience in a non-profit or grant-making organisation would help
- Experience working with a remote team across time zones would help
Benefits
Comp & perks- Fixed-term role for 6 months
- 4 or 5 days per week
- Fully remote work
- Equal opportunities employer
- Adjustments available during the application or interview process