Program Coordinator

Touchstone Institute

. Oversee administration of clinical field assessments, including site recruitment, assessor/candidate liaison, and program delivery .

Posted 10/5/2026contractToronto • CanadaJuniorMid-Level💰 CA$57,000 - CA$71,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced project coordination skills, including the ability to lead, develop, plan, implement, and evaluate projects within healthcare settings. Proficient in stakeholder communication and maintaining program policies while utilizing Microsoft Office Suite and Learning Management Systems.

Highest-signal resume keywords

Project CoordinationAdvanced Microsoft Office SuiteLearning Management SystemsCustomer ServiceBilingualism (English and French)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Management PrinciplesProgram EvaluationProcess ImprovementCritical ThinkingTask PrioritizationData EntryReport ProductionUser Acceptance TestingClinical Assessment SoftwarePolicy Drafting

Soft Skills

Oral CommunicationWritten CommunicationCulturally Sensitive CommunicationCollaborationIndependence

Certifications & Qualifications

University Degree or College Diploma in Education or Health Sciences

Industry Keywords

Healthcare OrganizationsClinical Field AssessmentsStakeholder EngagementProgram DeliveryCandidate Orientation

About the role

Key responsibilities & impact

Oversee administration of clinical field assessments, including site recruitment, assessor/candidate liaison, and program delivery
Coordinate meetings with subject matter experts, collaborators, and project committees
Develop meeting materials and organize meeting logistics
Coordinate with internal departments to deliver successful programming
Act as a key contact for the Practice Ready Ontario Clinical Field Assessment, Candidate Orientation, and Multiple Mini Interviews
Update the Manager on issues affecting timelines and candidate or assessor experience
Collaborate with subject matter experts, consultants, assessors, clinic/hospital administrators, HR departments, and casual staff
Draft and coordinate policies, standard operating procedures, and process documents
Review and improve processes and research operational solutions
Liaise with internal departments and external vendors
Produce reports evaluating program and participant progress and success
Support User Acceptance Testing for the PRO IT portal
Track candidate progress using registration and clinical assessment software
Communicate with applicants and assessors regarding application status and assessment planning/delivery
Coordinate reporting for clients, funders, and stakeholders
Input post-program information into internal databases
Maintain program policies

Requirements

What you’ll need

Advanced knowledge of Microsoft Office Suite
Knowledge of Project Management principles and tools
Knowledge of and experience with Learning Management Systems an asset
Project coordination skills to lead, develop, plan, implement, and evaluate projects
High level of customer service and culturally sensitive stakeholder communication
Strong oral communication skills
Advanced written communication skills
Well-developed critical thinking skills
Ability to independently prioritize tasks and set goals
Ability to process multiple types of information and perform multiple tasks simultaneously
University degree or college diploma in education, health sciences or a related field
Minimum 2-3 years’ experience in a project coordination role
Experience working with healthcare organizations is an asset
Bilingualism (English and French) is an asset

Benefits

Comp & perks

Comprehensive employer-paid health and dental benefits
3 weeks’ vacation to start
Additional personal days
Staff appreciation events
Extended office closure during the holidays
Hybrid work model with two designated in-office days: Tuesdays and Wednesdays