Project Administrator

Trane Technologies

. Perform routine project documentation, procurement, job costing, customer invoicing, and administrative closeout .

Posted 10/26/2026full-timeJacksonville • Florida • United StatesJuniorMid-Level💰 $42,000 - $76,930 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project administration capabilities, including procurement processes, customer invoicing, and contract compliance. Proficient in financial systems and basic accounting principles, with a proactive approach to problem-solving and effective communication.

Highest-signal resume keywords

Project AdministrationProcurement ProcessesFinancial Systems ExperienceCustomer InvoicingConstruction Law Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Job CostingContract ComplianceAccounts ReceivableAccounts PayableMaterial OrderingVendor InvoicingTime Sheet RecordingForecasting Assistance

Soft Skills

Strong Communication SkillsProactive ApproachProblem SolvingDecision MakingTeam Collaboration

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

HVAC SystemsConstruction LawContract ManagementFinancial Services

About the role

Key responsibilities & impact

Perform routine project documentation, procurement, job costing, customer invoicing, and administrative closeout
Work closely with Project Managers throughout the project lifecycle
Coordinate project transitions from Sales to Operations within enterprise business systems
Administer projects to ensure contract compliance and successful delivery
Coordinate with regional leadership, contract management, legal, and financial services
Manage procurement processes, including material ordering/tracking and issuing purchase orders and subcontracts
Coordinate monthly customer invoicing for timely and accurate billing
Coordinate recording of project costs, including time sheets, forecasting assistance, and vendor invoices
Review billing backlog and coordinate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims to resolve obstacles

Requirements

What you’ll need

High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience
Strong communication skills
Proactive approach and willingness to work independently and as part of a team
Ability to perform problem solving, decision making, rational thinking, and exercise good judgement
Experience prioritizing tasks to meet tight deadlines in a fast-paced environment
Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset
Construction law and regulation knowledge is an asset
Familiarity with the operation of HVAC Systems preferred, not required
Flexibility to work overtime/weekends as required

Benefits

Comp & perks

Health insurance for employees and family
Holistic wellness programs with generous incentives
Fertility coverage
Adoption/surrogacy assistance
Up to 15 vacation days
Paid holidays
Sick leave
Volunteer leave
Parental leave
401(k) match
Educational and training opportunities through company programs
Tuition assistance
Student debt support