Service Project Administrator

Trane Technologies

. Coordinate with cross-functional team members to accurately and promptly record project costs, including materials, timesheets, labor-hour allocation, and daily reports .

Posted 9/23/2026full-timeCorpus Christi • Texas • United StatesJunior💰 $54,752 - $76,930 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project cost management, invoicing, and payroll documentation while effectively communicating with cross-functional teams. Proficient in utilizing Microsoft Office and familiar with Energy Management Systems and HVAC Systems.

Highest-signal resume keywords

Project Cost ManagementInvoicingPayroll DocumentationMicrosoft Office ProficiencyEnergy Management Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Cost RecordingBilling Dispute ResolutionReport GenerationLabor-Hour AllocationService Claims Processing

Soft Skills

Strong Communication SkillsProactive ApproachTeam CollaborationTask PrioritizationFlexibility

Tools & Technologies

Microsoft OfficeEnergy Management SystemsHVAC SystemsTemperature Controls

Certifications & Qualifications

One-Year Certificate from College or Technical School

Industry Keywords

Project DocumentationAccounts ReceivableJob CostingAdministrative Project CloseoutHigh-Paced Environment

About the role

Key responsibilities & impact

Coordinate with cross-functional team members to accurately and promptly record project costs, including materials, timesheets, labor-hour allocation, and daily reports
Initiate invoicing for completed work
Prepare payroll documentation and manage technician-applied and unapplied time
Identify project costs for processing service claims, including concessions, Ship Product Defect (SPD), retrofit, labor warranty, and purchase orders
Generate, interpret, and print assigned reports
Monitor accounts receivable invoicing status
Review, investigate, and help resolve billing disputes with internal teams and customers
Communicate with team members
Cross-train for Resource Coordinator coverage when staffing needs arise
Support routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout

Requirements

What you’ll need

One-year certificate from college or technical school; or six (6) months to two (2) years of related experience and/or training; or equivalent combination of education and experience
Strong communication skills
Proactive approach and willingness to work independently and as part of a team
Experience prioritizing tasks to meet tight deadlines in a high-paced environment
Experience with Microsoft Office programs
Familiarity with Energy Management Systems, HVAC Systems and/or Temperature Controls preferred
Flexibility to work overtime as required

Benefits

Comp & perks

Health insurance for employees and family
Holistic wellness programs with generous incentives
Fertility coverage
Adoption/surrogacy assistance
Up to 15 vacation days
Paid holidays
Sick leave
Volunteer leave options
Parental leave
401K match
Educational and training opportunities through company programs
Tuition assistance
Student debt support