Associate, Office and Administration

Treaty Oak Clean Energy

. Open and close the office and keep conference rooms, kitchen and common areas ready .

Posted 10/7/2026full-timeAustin • Texas • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and effective communication skills. Capable of managing office logistics, supporting HR processes, and maintaining organized records while ensuring a professional and service-oriented environment.

Highest-signal resume keywords

Administrative Support ExperienceMicrosoft Office ProficiencyDetail-Oriented OrganizationStrong Communication SkillsProactive Problem-Solving

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDocument RoutingInvoice SubmissionOffice CoordinationTravel Booking

Soft Skills

Detail-OrientedOrganizedDiscreetService-OrientedTeam Collaboration

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsDocuSignAcrobat Pro

Industry Keywords

EHS&S SupportOffice ManagementVendor CoordinationEvent SupportLocal Travel

About the role

Key responsibilities & impact

Open and close the office and keep conference rooms, kitchen and common areas ready
Cover reception, greet visitors, manage building access, and handle mail, packages and shipments
Perform copying, scanning and data entry, and route documents for approval per TOCE guidelines
Submit maintenance and service requests, and assist with office moves and workplace projects
Support EHS&S with safety audits, PPE disbursement, and emergency and continuity procedures
Provide in-office backup coverage for the Director, Office and Administration
Book employee travel in Treaty Oak’s travel platform and answer routine travel questions
Schedule meetings, interviews and rooms, and support executives with calendars and expenses
Order office and kitchen supplies within budget and coordinate vendor deliveries and service
Collect, code and submit invoices and receipts, and help track office spend against budget
Maintain files, vendor and incident records, office procedures and IT equipment inventory
Support HR and IT with interview logistics, onboarding, offboarding and workspace setup
Support company events, offsites and culture initiatives, including the VIBE committee

Requirements

What you’ll need

High School diploma required; Associate’s or Bachelor’s preferred, or equivalent experience
1+ years of experience in administrative support, office coordination, reception or a similar role
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), DocuSign, Acrobat Pro
Detail-oriented, organized and discreet, with strong written and verbal communication skills
Professional, service-oriented approach to supporting employees and visitors
Proactive problem-solving skills and the ability to work independently and as part of a team
Ability to perform local travel around Austin, TX, up to 5% of the month, for office errands

Benefits

Comp & perks

Unlimited paid time off
Paid holidays
Cell-phone stipend
401K
Life Insurance
Fully paid health benefits plan for employees, including Medical, Dental, and Vision