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Administrative Assistant – Part Time
Trilon Group. Provide administrative and organizational support to project teams, office staff, and visitors.
Posted 11/6/2026part-timeProvidence • Rhode Island • United StatesJuniorMid-Level💰 $27 - $31 per hourWebsite
Tech Stack
Tools & technologiesAssembly
About the role
Key responsibilities & impact- Provide administrative and organizational support to project teams, office staff, and visitors.
- Perform scanning, copying, filing, document formatting, binder assembly, contact-list updates, and project-documentation maintenance.
- Answer and route incoming calls and respond to inquiries.
- Schedule internal meetings and coordinate conference rooms, Microsoft Teams, and catering.
- Support proposals, presentations, reports, and other project and business-unit materials.
- Enter and maintain accurate information in company databases and systems.
- Maintain electronic and physical filing systems and manage correspondence.
- Assist with calendar management and scheduling.
- Support onboarding activities for new employees.
- Coordinate business travel and related logistics.
- Distribute incoming mail and prepare outgoing mail, packages, and shipment materials.
- Serve as a professional point of contact for internal teams, business representatives, clients, and visitors.
- Monitor and maintain office-supply inventory.
- Provide backup support to other administrative assistants.
- Perform other administrative duties and special projects as assigned.
Requirements
What you’ll need- High school diploma or equivalent required.
- At least 2 years of administrative or related professional experience.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to accuracy.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
- Working knowledge of Microsoft Teams and virtual meeting coordination.
- Ability to create professional documents, presentations, reports, and correspondence.
- Ability to perform accurate data entry and basic internet research.
- Familiarity with A/E/C terminology or professional services environments is a plus.
- MCCPO certification is preferred.
- Ability to type at least 50 words per minute.
- Availability to work in-office during core hours Monday through Friday, 10:00 AM to 3:00 PM.
- Approximately 25 hours per week.
Benefits
Comp & perks- Customize your work schedule to fit your life.
- Comprehensive health benefits to keep you and your family healthy.
- Access to online courses, conferences, and learning materials to fuel your professional growth.
- Generous paid time off policy.
- Clear paths for promotions and the opportunity to take on new challenges.
- Regular team-building activities, happy hours, and company outings.
- Flexible/remote work opportunities.
- Part-time benefits.
- Visa sponsorship is NOT available for this position.
- All offers are contingent upon a successful criminal background check.
- Affirmative Action/Equal Opportunity Employer.
- Participation in the Federal e-Verify program.