Marketing, Proposal Coordinator

Trilon Group

. Coordinate proposal production from kickoff through final submission .

Posted 11/5/2026full-timeNeptune • New Jersey • United StatesMid-LevelSenior💰 $50,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal coordination, ensuring compliance with client requirements and deadlines while effectively collaborating with technical staff and project managers. Proficient in Microsoft Office Suite and Adobe Creative Suite for creating high-quality proposal documents and marketing materials.

Highest-signal resume keywords

Proposal Coordination ExperienceMicrosoft Office Suite ProficiencyAdobe InDesign ExperienceStrong Organizational SkillsExcellent Written and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ProductionDocument FormattingCompliance Matrices DevelopmentProposal SchedulingInfographic Creation

Soft Skills

Attention to DetailTime ManagementCollaborationIndependent Work

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdobe Acrobat

Industry Keywords

RFPRFQBid DocumentsProposal ComplianceMarketing Collateral

About the role

Key responsibilities & impact

Coordinate proposal production from kickoff through final submission
Review RFQs, RFPs, and bid documents to identify submission requirements and deadlines
Develop proposal schedules and coordinate deliverables with technical staff
Prepare proposal documents using Microsoft Office and Adobe Creative Suite
Format resumes, project profiles, organizational charts, schedules, and other proposal content
Ensure proposals comply with client requirements, page limitations, and submission instructions
Coordinate with project managers, engineers, and technical staff to collect required information
Assist in developing proposal outlines, compliance matrices, and submission checklists
Maintain proposal files, resumes, and project descriptions
Assist with award submissions, qualification packages, and marketing collateral
Track proposal opportunities and maintain pursuit logs
Coordinate printing, binding, shipping, and electronic submissions
Support special marketing and business development initiatives as assigned
Create infographics; handle photography and videography
Work closely with technical staff, project managers, and business development leadership

Requirements

What you’ll need

Bachelor's degree in Marketing, Communications, Business, English, Graphic Design, Fine Arts or related field (or equivalent experience)
3+ years of proposal coordination experience
Excellent written, verbal, and proofreading skills
Strong organizational and time management abilities
Ability to manage multiple deadlines simultaneously
High attention to detail and commitment to quality
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Adobe InDesign and Adobe Acrobat preferred
Ability to work independently while collaborating across multiple teams
Ability to sit for extended periods while working on a computer
Occasional early morning or evening work to meet proposal deadlines

Benefits

Comp & perks

Medical coverage
Prescription coverage
Dental coverage
Vision coverage
401(k) retirement plan with employer match
Educational assistance program
Paid time off
Parental leave