Billing Specialist

Troutman Pepper

. Bill client invoices in the format required by clients .

Posted 10/13/2026full-timeUnited StatesMid-LevelSenior💰 $50,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Law Firm Billing processes, including invoice management, client communication, and proficiency in Aderant/CMS and Microsoft Excel. Capable of maintaining accurate billing records and managing client fee arrangements while providing exceptional customer service.

Highest-signal resume keywords

Law Firm Billing ExperienceAderant/CMS ProficiencyMicrosoft Excel ProficiencyClient Communication SkillsHigh-Volume Document Editing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ManagementBilling Exemptions EntryTime and Disbursement TransfersClient Fee Arrangement ManagementExcel Spreadsheet Formatting

Soft Skills

Outstanding Customer ServiceInterpersonal SkillsAbility to Work Under PressureSelf-ManagementTeam Collaboration

Tools & Technologies

AderantCMSMicrosoft WordWeb-Based Billing Systems

Industry Keywords

Legal BillingClient InvoicingBilling Approvals ManagementWork in Progress TrackingBilling Statistics

About the role

Key responsibilities & impact

Bill client invoices in the format required by clients
Print, edit, sort, and distribute prebills and computerized invoice drafts/finals for attorney review
Research and answer billing questions from attorneys, legal practice assistants, and clients
Input, update, and mail invoices in the accounting system
Maintain and manage client alternate fee arrangements
Perform time and disbursement transfers, time splits, on-account transfers, time adjustments, and disbursement adjustments
Maintain accurate and current client billing addresses
Enter billing exemptions and maintain status through month-end
Monitor and manage approvals for write-offs and monthly billing exemptions
Enter alternate rates accurately in the computer system
Provide billing statistics using formatted Excel spreadsheets
Communicate with attorneys to meet billing deadlines
Submit, process, and track invoices through electronic and web-based billing systems
Provide billing manager updates on timekeepers’ Work in Progress and troubleshoot issues
Respond to internal and external client inquiries and follow up as appropriate

Requirements

What you’ll need

College degree preferred
Minimum of three (3) years of Law Firm Billing experience
Previous Aderant/CMS experience strongly preferred
Proficient in Microsoft Word and Excel
Ability to communicate clearly in written and oral form regarding billing issues
Outstanding customer/client service and interpersonal skills
Ability to work under pressure and balance multiple competing priorities
Ability to produce high-volume computerized document edits in a fast-paced, deadline-driven environment
Ability to work independently and with teams
Ability to self-manage and work independently in a hybrid and in-office setting
Ability to work in applicable city or state workplace mandates
Equivalent combination of training, education, and experience may demonstrate ability to perform essential duties

Benefits

Comp & perks

Employee support and advancement
Reasonable accommodations for individuals with disabilities
Equal employment opportunity