Executive Assistant

Troutman Pepper

. Provide comprehensive executive-level administrative and operational support to the Managing Partner, Chief Administrative Officer, Chief Financial Officer, and Chief Human Resources Officer .

Posted 9/23/2026full-timeUnited StatesMid-LevelSenior💰 $75,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational, project management, and communication skills while providing executive-level administrative support. Capable of managing complex calendars, travel logistics, and confidential information with professionalism and integrity.

Highest-signal resume keywords

Calendar ManagementProject ManagementConfidential Information HandlingStakeholder Relationship ManagementExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel CoordinationExpense AdministrationMeeting PlanningReport PreparationDocument ManagementPre-Bill Process ManagementLogistics CoordinationInformation Flow Management

Soft Skills

Analytical SkillsCritical ThinkingProblem-SolvingClient-Focused ServiceAdaptability

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Executive SupportAdministrative SupportProfessional RelationshipsConfidentialityHigh-Quality Results

About the role

Key responsibilities & impact

Provide comprehensive executive-level administrative and operational support to the Managing Partner, Chief Administrative Officer, Chief Financial Officer, and Chief Human Resources Officer
Manage complex calendars, scheduling, travel coordination, expense administration, meeting planning, and logistics
Serve as the key contact and support resource for the Managing Partner
Manage the monthly pre-bill process, including narrative edits and liaison with the Billing team
Plan logistical aspects of in-person and virtual meetings
Coordinate complex scheduling, calendar management, and information flow
Manage travel logistics, advance bookings, and stakeholder coordination
Maintain and refine internal processes supporting senior leaders
Respond to routine correspondence on behalf of the Managing Partner and chiefs
Prepare and distribute reports, memos, letters, and other documents
Maintain electronic and paper files, governance records, and minutes
Coordinate senior leaders’ priorities, firm goals, and best practices
Handle confidential information with discretion and professionalism

Requirements

What you’ll need

Demonstrated ability to handle highly confidential and sensitive information with professionalism, integrity, and sound judgment
Proven success in managing multiple priorities and deadlines while consistently delivering accurate, timely, and high-quality results
Proven ability to build and maintain strong professional relationships, manage projects and budgets, and effectively balance competing priorities
Client-focused professional with a strong commitment to delivering exceptional service and fostering positive stakeholder relationships
Ability to collaborate effectively with individuals from diverse backgrounds and across all levels of the firm
Strong analytical, critical thinking, and problem-solving skills
Exceptional organizational and project management skills
Demonstrated ability to work collaboratively with attorneys, clients, internal business partners, and external vendors
Exceptional written, verbal, and interpersonal communication skills
Ability to work independently and collaboratively in a fast-paced environment
Highly self-motivated and adaptable, with the ability to prioritize workload and thrive in hybrid and in-office work environments
Bachelor’s degree or a combination of training, experience, and education that demonstrates the ability to perform the duties of the position