IP Services Assistant

Troutman Pepper

. Support the firm’s IP practice with U.S.

Posted 10/7/2026full-timeUnited StatesJuniorMid-Level💰 $50,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in U.S. and international patent prosecution, including familiarity with USPTO procedures and the Patent Center system. Strong organizational skills and attention to detail are essential for managing docket deadlines and client communications.

Highest-signal resume keywords

Proficient In USPTO ProceduresFamiliarity With U.S. And International Patent LawKnowledge Of Patent CenterStrong Organizational SkillsEffective Verbal And Written Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent ProsecutionDocument PreparationE-FilingDocket ManagementCompliance ReviewPortfolio ManagementClient CommunicationQuality Client ServiceTime TrackingAttention To Detail

Soft Skills

Ability To Work Under PressureAnticipation Of NeedsAdaptability To Changing AssignmentsIndependent Work CapabilityTeam Collaboration

Tools & Technologies

Microsoft OfficeIManageUSPTO Electronic Resources

Industry Keywords

Patent LawPCT MattersClient-Specific InstructionsFiling Rules And RegulationsBillable Hours

About the role

Key responsibilities & impact

Support the firm’s IP practice with U.S. and international patent prosecution
Review daily dockets and handle correspondence
Prepare and e-file documents with the USPTO and other agencies
Prepare documents for USPTO patent filings
Draft routine reporting letters for clients and foreign associates
Create inventor formality documents for signature and USPTO submission
Respond to client instructions and inquiries concerning U.S., PCT, and foreign applications
Utilize electronic resources from the USPTO and other government agencies
Monitor and manage U.S. and foreign docket deadlines
Collaborate with the IP docket department to clear daily docket reports
Review client information for compliance with special instructions and procedures
Maintain portfolio-management spreadsheets
Develop and update worksheets to assist attorneys
Stay informed on domestic and international filing rules, regulations, and procedures
Complete filing and Issue Fee checklists
Save documents and correspondence in iManage
Prioritize daily tasks and communicate potential deadline issues
Provide backup support to team members
Collaborate with paralegal and attorney teams
Track client-billable and non-billable time
Ensure adherence to client-specific instructions and firm guidelines
Meet an annual billable hour requirement of 750

Requirements

What you’ll need

Proficient in USPTO procedures and best practices
Familiarity with U.S. and international patent law, including PCT matters
Knowledge of Patent Center, the USPTO’s electronic filing and management system
Strong organizational and administrative skills
Ability to anticipate the needs of paralegals and attorneys
Ability to work under pressure with strong attention to detail
Ability to compose, proofread, and edit correspondence
Effective verbal and written communication skills
Ability to provide quality client service
Ability to understand client needs and produce accurate work products
Ability to search websites for client communication and maintain accurate IP software records
Ability to work independently in hybrid and in-office settings
Ability to accept changing assignments and priorities
Proficient in Microsoft Office products (Excel, Outlook, PowerPoint, Word)
Bachelor’s degree, or equivalent combination of training, education, and experience demonstrating ability to perform the duties
Minimum of two (2) years of progressive patent prosecution experience