BSS Research Administrator II

UCAR - The University Corporation for Atmospheric Research

. Manage end-to-end proposal development for research grants, cooperative agreements, and contracts .

Posted 10/1/2026full-timeRemote • United StatesMid-LevelSenior💰 $79,040 - $98,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced skills in managing federal grants, contracts, and cooperative agreements, with a strong focus on budget development, financial analysis, and compliance with federal regulations. Proficient in using advanced spreadsheet tools for financial reporting and analysis while ensuring adherence to sponsor requirements.

Highest-signal resume keywords

Grant AdministrationBudget DevelopmentFinancial AnalysisCompliance with Federal RegulationsAdvanced Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentCost ProposalsFinancial ReportingCost ControlBurn-Rate TrackingScenario ModelingBudget NarrativesAward CloseoutFinancial DashboardsDocument Assembly

Soft Skills

Interpersonal CommunicationAnalytical SkillsProblem-SolvingTeam CollaborationDiscretion

Tools & Technologies

Grants.govResearch.govUCAR SystemsERP ToolsSpreadsheet Modeling

Industry Keywords

Federal AwardsOMB Uniform GuidanceFARNOAANASANSFCost-Share RequirementsIndirect Rate ApplicationsAudit ReviewsFederal Sponsor Portals

Tech Stack

Tools & technologies

AssemblyERP

About the role

Key responsibilities & impact

Manage end-to-end proposal development for research grants, cooperative agreements, and contracts
Partner with Principal Investigators and project leads to build multi-year project budgets, cost proposals, and detailed budget narratives
Coordinate data entry, document assembly, and formal proposal uploads across UCAR systems and federal sponsor portals
Perform pre-submission compliance checks for cost allowability, cost-share requirements, indirect rate applications, and sponsor restrictions
Oversee active direct awards, contract vehicles, and subawards through award closeout
Conduct financial reviews, track burn rates, reconcile expenditures, perform cost transfers, and generate rolling forecasts
Ensure adherence to federal regulations, sponsor terms, and organizational cost principles; support audit reviews
Prepare monthly, quarterly, and annual financial reports, sponsor billing packages, and closeout documentation
Draft and process award amendments, budget reallocations, scope changes, and no-cost extensions
Serve as financial Subject Matter Expert for Principal Investigators, program managers, and department leaders
Act as financial liaison between UCAR project teams and federal sponsor representatives including NOAA, NASA, and NSF
Develop financial dashboards, metric reports, and summary presentations
Use advanced spreadsheet modeling and ERP tools to streamline budgeting workflows and reduce reporting turnaround times

Requirements

What you’ll need

Bachelor's degree in a relevant academic discipline and 5 years of experience administering federal funds (grants, awards, contracts, etc.)
Alternatively, a Master's degree and three years of related experience
Or an equivalent combination of education and experience which qualifies the individual to perform the duties as described
Advanced skill in administering grants, cooperative agreements, contracts, and task orders in compliance with federal and sponsor requirements
Advanced proficiency in preparing project budgets and submitting proposal packages via Grants.gov, Research.gov, UCAR systems, and similar platforms
Advanced ability in multi-year budget development, financial analysis, cost control, burn-rate tracking, and key operational statistics
Advanced skill in Excel or Google Sheets for complex financial analysis, scenario modeling, and executive status reports
Intermediate working knowledge of federal award requirements, including OMB Uniform Guidance, and UCAR policies, guidelines, and procedures
Excellent interpersonal, verbal, and written communication skills
Strong analytical and problem-solving skills
Ability to work independently with minimal oversight and collaborate effectively within a team
Exceptional sensitivity and discretion when handling confidential financial, personnel, and institutional information
Background checks and/or federal screenings for selected candidates
All roles require compliance with U.S. export control regulations and work location requirements
Preferred: Direct experience administering federal awards under OMB Uniform Guidance (2 CFR 200) and FAR
Preferred: Experience managing NOAA contractual vehicles, grants, or cooperative agreements

Benefits

Comp & perks

Medical, Dental, Vision, and Short & Long Term Disability Insurance
Generous retirement plan - UCAR contributes of 10% of base salary
Time Off Plans Minimum 20 days of annual PTO
10 paid holidays
12 weeks of paid parental leave
FAMLI Leave
Tuition Assistance Program
Public Service Loan Forgiveness (PSLF) eligible employer
Fully remote opportunities available
Employee assistance programs