Executive Assistant, Integrated Philanthropy

UJA-Federation of New York

. Manage the SVP’s calendar, meetings, correspondence, scheduling and administrative requirements .

Posted 10/22/2026full-timeNorth York • CanadaMid-LevelSenior💰 CA$70,000 - CA$80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing executive support tasks, donor relations, and project coordination. Proficient in maintaining accurate records and facilitating collaboration across departments to support strategic fundraising initiatives.

Highest-signal resume keywords

Executive SupportProject CoordinationCRM ExperienceMicrosoft Office ProficiencyNonprofit Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationFundraising SupportDonor ManagementReport PreparationData Management

Soft Skills

Organizational SkillsTime ManagementCommunication SkillsInterpersonal SkillsProblem-Solving Skills

Tools & Technologies

Microsoft OfficeSalesforce CRM

Certifications & Qualifications

Police Records CheckVulnerable Sector Screening

Industry Keywords

NonprofitPhilanthropyFundraisingClient ServiceFinancial Services

About the role

Key responsibilities & impact

Manage the SVP’s calendar, meetings, correspondence, scheduling and administrative requirements
Prepare agendas, presentations, reports, briefing materials and meeting notes
Track decisions, deadlines and follow-up actions
Coordinate departmental projects, donor events, educational programs, committees and working groups
Facilitate communication and collaboration across Integrated Philanthropy and other departments
Manage donor correspondence, acknowledgements, reports, stewardship activities and follow-up
Attend selected meetings and events outside regular working hours when required
Respond to designated fundholder, donor and volunteer inquiries
Coordinate requests with appropriate internal teams
Support contributions, grants, fund documentation, acknowledgements, reporting and stewardship activities
Maintain accurate donor interactions and records in the Foundation’s CRM and related systems
Assist with fundholder reporting and stewardship initiatives
Support strategic fundraising initiatives
Maintain consistent administrative practices, workflows and documentation standards
Maintain organized shared files, records, contact lists and departmental resources
Coordinate operational tasks, reporting, deadlines and follow-up activities across teams
Support operational projects and identify opportunities to improve processes, information management and service delivery
Balance priorities between both reporting relationships, communicate competing demands promptly and escalate matters requiring leadership direction

Requirements

What you’ll need

Post-secondary education in business administration, office administration or a related field, or equivalent experience
Minimum five years of relevant experience in administration, executive support, client service or project coordination
Nonprofit, philanthropic, fundraising or financial services experience is an asset
Excellent organizational, time-management, communication and interpersonal skills
Strong attention to detail
Proactive problem-solving skills and sound judgment
Ability to manage competing priorities independently and collaboratively
Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
CRM experience, particularly Salesforce, is an asset
Comfort working with basic financial information
Ability to handle confidential information
Interest in philanthropy and the Jewish community
Commitment to service excellence
Successful completion of professional references, Social Media Account(s) background checks and Police Records Check/Vulnerable Sector Screening
Qualified applicants must submit a cover letter and resume

Benefits

Comp & perks

Flexible work schedule
Hybrid work arrangement
Rich time-off policy
Offices closed on all Jewish holy days (yom tov)
Early office closures to observe the Jewish Sabbath (Shabbat)
Inclusive and accessible workplace
Professional references and background checks included as part of employment offer process