Nursing Administration Coordinator, Nights

UMass Memorial Health

. Review staffing grids for each unit and communicate with units to ensure appropriate staffing levels at the beginning of each shift .

Posted 10/23/2026part-timeWorcester • Massachusetts • United StatesJuniorMid-Level💰 $22 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in staffing and scheduling management, utilizing KRONOS for effective record maintenance and payroll preparation. Strong organizational skills and the ability to communicate effectively are essential for managing staffing needs and compliance with departmental policies.

Highest-signal resume keywords

Staffing ManagementKRONOS ProficiencyData Entry for PayrollPlanning and Scheduling TechniquesHealthcare Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryScheduling TechniquesBasic Accounting SkillsRecord MaintenanceDatabase Management

Soft Skills

Effective CommunicationOrganizational Skills

Tools & Technologies

KRONOSANSOS

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

HealthcareStaffing GridsAbsenteeism TrendsTime-Off RequestsQuality Improvement Practices

About the role

Key responsibilities & impact

Review staffing grids for each unit and communicate with units to ensure appropriate staffing levels at the beginning of each shift
Manage the sick call line for Nursing units
Prepare daily sign-in sheets for staff using Kronos
Update the active schedule in KRONOS daily
Assist with weekly data entry in preparation for Payroll
Obtain management authorization for overtime, time-off requests, shift trades, and vacation requests
Identify and report abnormal or unusual trends in absenteeism, overtime, and shift requests
Help cover staffing vacancies caused by sick calls, unanticipated leaves, and personal time by contacting staff about additional shifts
Maintain records for leaves of absence, special requests, and schedule changes
Maintain knowledge of current UMMHC policies and practices
Implement and modify database systems required for staffing and scheduling
Inform management of unauthorized scheduled-time usage that may cause budget variances
Maintain knowledge of products, database management techniques, and related information systems technology
Assist in developing and implementing database management policies and standards
Comply with departmental policies, procedures, objectives, health and safety requirements, and quality-improvement practices
Attend required meetings, conferences, and seminars
Perform other related duties as directed

Requirements

What you’ll need

High school diploma or GED required
Ability to prepare routine administrative paperwork
Knowledge of planning and scheduling techniques
Knowledge of basic accounting and computer skills
Ability to communicate effectively, both orally and in writing
Good organizational and record maintenance skills
Position requires frequent use of a computer, including keyboard and printer use and reading developed material
Position requires occasional standing and walking
Position requires regular, reliable, and predictable attendance
Must work scheduled night hours from 7:00 PM to 7:30 AM
Preferred: 2 years of experience in a healthcare-related field
Preferred: Experience with ANSOS and KRONOS

Benefits

Comp & perks

Signing bonus may be available, subject to eligibility
Union representation through SHARE (State Healthcare and Research Employees)