Staffing Coordinator

UMass Memorial Health

. Support nursing management with day-to-day coordination of staffing needs for patient care areas .

Posted 9/29/2026full-timeLeominster • Massachusetts • United StatesLead💰 $17 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in staffing coordination, data management in electronic scheduling systems, and payroll processing within a healthcare environment. Strong organizational and communication skills are essential for maintaining positive relationships and ensuring accurate staffing allocations.

Highest-signal resume keywords

Staffing CoordinationElectronic Scheduling System ManagementPayroll ProcessingHealthcare Staffing ExperienceInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ManagementPayroll ProcessingAutomated Scheduling SystemsBasic Medical TerminologyAttendance Record Maintenance

Soft Skills

Strong Organizational SkillsAttention to DetailFollow Up SkillsPositive Relationship BuildingCommunication Skills

Tools & Technologies

MS Office ApplicationsPeopleSoftElectronic Scheduling System

Industry Keywords

Healthcare StaffingPatient CareQuality Improvement PracticesHealth and Safety Regulations

About the role

Key responsibilities & impact

Support nursing management with day-to-day coordination of staffing needs for patient care areas
Identify daily staffing needs and changes and communicate them to appropriate individuals
Enter and manage data in the electronic scheduling system
Manage daily operations related to the scheduling system
Maintain time and attendance records
Process weekly payroll and make manual payroll-sheet edits
Communicate with the Payroll department
Identify staffing needs and confer with managers throughout the day
Enter new hires and personnel data into the Controller and Scheduler
Update monthly and daily schedules and print staffing and sign-in sheets
Compile daily staffing information and discuss it with managers or directors
Participate in daily Patient Flow bed-meeting huddles
Call to fill staffing needs and validate constant-observation needs
Identify overtime staffing and participate in expense reduction
Maintain staffing allocations and needs based on patient volume, acuity, and budgetary goals
Coordinate payroll data entry and completion of automated time cards and PeopleSoft sheets
Function as a superuser of the automated scheduling system
Compile productivity, attendance, and overtime reports
Distribute reports to Finance and the Chief Nursing Officer
Train new nurse managers, nursing supervisors, and administrative assistants on the scheduling system
Validate schedule accuracy and provide daily staffing reports to off-shift nursing supervisors
Comply with departmental policies, quality-improvement practices, health and safety regulations, and standards of respect
Attend required meetings, conferences, and seminars
Perform other related duties as required or directed

Requirements

What you’ll need

High school diploma or equivalent
Knowledge of basic medical terminology
Strong organizational skills and attention to detail
Strong follow up skills
Strong interpersonal and communication skills
Ability to build and maintain positive working relationships
Basic knowledge of MS Office applications and ability to learn new software programs rapidly
Knowledge of automated scheduling systems
Ability to read, write and speak clearly in English
Regular, reliable, and predictable attendance
Preferred: Minimum three (3) years of staffing experience in a healthcare organization
Ability to perform the stated physical demands, including sitting, standing, walking, bending, reaching, grasping, precise motor skills, hearing, vision, and lifting/carrying/pulling/pushing 0–20 pounds

Benefits

Comp & perks

Potential signing bonus, subject to eligibility
Full-time schedule of 40 hours per week