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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and operational support capabilities, with proficiency in Microsoft Office and experience in public administration. Effective communication and drafting skills are essential for liaising with organizational entities and preparing reports.
Highest-signal resume keywords
Administrative SupportCommunication SkillsMicrosoft Office ProficiencyPublic Administration ExperienceDrafting Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ProceduresAdministrative InnovationInformation ManagementBudget CoordinationProcurement CoordinationContract ManagementResearch ActivitiesMeeting OrganizationRecord KeepingSAP or Similar ERP Software
Soft Skills
Effective CommunicationInterpersonal SkillsOrganizational SkillsAttention to DetailProblem-Solving
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointInternet Proficiency
Certifications & Qualifications
Formal Administrative Training
Industry Keywords
Public AdministrationUN System ExperienceMulticultural EnvironmentBusiness ContinuityRisk Management
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Support the Director in coordinating administrative and operational activities within the office
- Maintain effective communication and information flow among office units
- Liaise with organizational entities to facilitate information exchange and monitor follow-up actions
- Support implementation of administrative innovation initiatives
- Compile, organize and maintain information related to administrative innovation initiatives
- Prepare background materials, summaries and status updates
- Organize meetings, workshops and consultations and maintain records and documentation
- Support communication and reporting on UNIDO priorities, strategies and risk-management initiatives
- Provide administrative and operational support on security and business continuity matters
- Organize knowledge-sharing activities and prepare minutes and follow-up reports
- Draft correspondence, presentations, briefing materials and reports
- Respond to information requests and inquiries
- Draft replies for the Director’s signature and track pending matters
- Perform administrative tasks involving contracts, budget revisions, procurement and payment coordination
- Carry out ad-hoc assignments and research activities
- Perform other related duties assigned by the Director
Requirements
What you’ll need- Completed higher secondary education (high school diploma or equivalent) required
- Formal administrative/secretarial/clerical training or equivalent desirable
- Minimum five years of working experience in public administration and supporting managerial/professional staff; candidates with a relevant first-level university degree or higher require at least three years of relevant experience
- Experience in office procedures and practices, preferably within the UN system or a multicultural environment
- Proficiency in Microsoft Office: Outlook, Word, Excel and PowerPoint
- Proficiency using the internet
- Excellent communication and drafting skills
- Fluency in written and spoken English
- Experience with SAP or similar ERP software desirable
- Local recruitment only
- Ability to work in Vienna, Austria
Benefits
Comp & perks- Flexible working arrangements supporting work-life balance
- Reasonable accommodation for candidates with disabilities
- Gender parity, diversity, inclusion and respectful workplace initiatives
- UN common system benefits (details referenced via ICSC website)