Executive Assistant

Universal Music Group, Inc.

. Support the General Manager of Interscope and the EVP & Chief Revenue Officer of IGA .

Posted 11/7/2026full-timeSanta Monica • California • United StatesMid-LevelSenior💰 $49,520 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support, managing complex calendars, travel arrangements, and communications while maintaining confidentiality and professionalism. Exhibits strong organizational skills, attention to detail, and the ability to thrive in fast-paced environments, ensuring executives are well-prepared and supported.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationCommunication SkillsMusic Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument PreparationMeeting CoordinationConfidential Information HandlingAdministrative Process StreamliningPresentation CreationReport GenerationTime Management

Soft Skills

Interpersonal SkillsOrganizational SkillsProblem-SolvingProfessionalismService Orientation

Tools & Technologies

Microsoft OutlookMicrosoft Office SuitePowerPointWordExcel

Industry Keywords

Entertainment IndustryMusic IndustryHigh-Pressure EnvironmentExecutive-Level SupportConfidential Business Matters

About the role

Key responsibilities & impact

Support the General Manager of Interscope and the EVP & Chief Revenue Officer of IGA
Independently manage and optimize complex executive calendars, meetings, and conference calls
Serve as primary point of contact for internal and external stakeholders
Prepare agendas, gather meeting materials, track follow-ups, and ensure executives are prepared
Coordinate domestic and international travel, accommodations, ground transportation, and itineraries
Screen calls, manage interruptions, and escalate urgent matters appropriately
Maintain working knowledge of the artist roster, company structure, key employees, industry relationships, and external contacts
Partner with executive assistants and cross-functional teams to coordinate schedules and communication
Draft, edit, and distribute internal and external communications
Organize executive correspondence, email archives, and deal communications
Create and maintain presentations, briefing documents, reports, and meeting materials
Coordinate executive meetings and visitor experiences, including tours, meeting spaces, and catering
Troubleshoot administrative and operational challenges with IT and internal partners
Manage travel and entertainment expense reporting and processing
Track vacation and administrative information for salaried employees
Oversee office-related administrative needs, supplies, reservations, and team logistics
Streamline administrative processes and proactively address recurring needs
Handle confidential business matters with professionalism, discretion, and integrity
Manage additional administrative responsibilities and special projects through completion

Requirements

What you’ll need

6+ years of executive support experience, preferably within the music or entertainment industry
Proven track record supporting senior-level executives in a fast-paced, high-pressure environment
Ability to operate independently with minimal direction and exercise sound judgment
Ability to anticipate executive needs and proactively identify potential challenges
Ability to manage competing priorities, navigate ambiguity, and adapt quickly in a demanding, deadline-driven environment
Outstanding organizational skills, attention to detail, and follow-through
Strong interpersonal skills and ability to build trusted relationships with employees at all levels and external contacts
Excellent written and verbal communication skills
Strong discretion, confidentiality, and professionalism
Proactive, solutions-oriented approach with confidence to take initiative and troubleshoot independently
Exceptional time management skills
Strong service orientation, professionalism, and accountability
Strong proficiency in Microsoft Outlook and Microsoft Office suite, including PowerPoint, Word, and Excel
Minimum of 6+ years of progressive experience providing direct executive-level administrative support
Experience managing complex calendars, travel, communications, and competing priorities with high autonomy
Experience handling confidential information and sensitive business matters
Experience supporting multiple senior executives simultaneously is strongly preferred
Music or entertainment industry experience is highly preferred
Experience in a fast-paced, high-volume environment where priorities shift frequently is strongly preferred

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent