Senior Executive Assistant

Universal Technical Institute, Inc.

. Act as the primary administrative resource for assigned C-Suite executives and provide support to department VPs .

Posted 11/9/2026full-timePhoenix • Arizona • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational and administrative capabilities, including budget management, report creation, and effective communication with C-Suite executives. Proficient in handling confidential information and fostering stakeholder relationships while managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceBudget ManagementAdvanced Microsoft Office SuiteReport Creation and Document DraftingTime Management and Prioritization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget AdministrationReport CreationDocument DraftingData AnalysisExpense ReportingMeeting CoordinationProject ManagementFile OrganizationPresentation SkillsTravel Coordination

Soft Skills

Interpersonal SkillsEmotional IntelligenceProblem-SolvingGood JudgmentAdaptability

Tools & Technologies

Video Conferencing PlatformsBudget and Accounting SoftwareDigital ToolsMicrosoft Office Suite

Industry Keywords

C-Suite SupportStakeholder RelationshipsConfidential Information ManagementFast-Paced EnvironmentComplex Function Support

About the role

Key responsibilities & impact

Act as the primary administrative resource for assigned C-Suite executives and provide support to department VPs
Draft and engage in correspondence on behalf of assigned executives
Create reports and presentations, organize electronic and paper files, track data, and manage expense reporting
Review and consolidate deliverables for board meetings, facilitate agendas, prepare board books, and complete related assignments
Assist with organization-specific progress reports and data gathering
Develop and maintain headcount tracking and organization chart processes
Gather, compile, verify, analyze, and proofread information for correspondence, reports, speeches, presentations, and media releases
Manage and schedule appointments and travel
Organize and coordinate meetings and events with internal and external stakeholders
Jointly manage initiatives, projects, meetings, Senior Leadership Team activities, and Committee/Board-level activities
Manage annual budgets and initiative/project budget processes for assigned functions
Coordinate with and support department VPs on budget processes
Coordinate monthly business expense reporting for executive departments
Monitor and track expense processes, including invoice coding and routing, expense tracking, monthly accruals, budget variance analyses, and forecast recommendations
Review submissions for completeness, receipts, and policy compliance
Recommend senior executive review after completion
Manage confidential issues according to company policy, culture, and executive leadership views
Develop effective correspondence reflecting executive leadership perspectives
Represent executive leaders with company directors, senior executives, vendors, consultants, and employees
Make independent decisions regarding vendors, company event representation, equipment purchases, and communications
Take ownership of projects and drive them to completion
Perform other duties as assigned

Requirements

What you’ll need

High School diploma/GED required
Bachelor’s degree preferred
Minimum of seven (7) years of experience as an Executive Assistant (or role with similar scope) required
Minimum five (5) years of experience supporting a senior executive working in a large, complex function preferred
Demonstrated experience with implementing and administering key processes with little supervision, administering budgets, and supporting multiple executives preferred
Adapt and make independent decisions on issues that do not require oversight
Advanced time management skills and ability to prioritize critical tasks
Ability to multitask, meet deadlines, and adapt to shifting priorities and schedules
Assertive and confident, with excellent interpersonal and emotional intelligence
Strong organizational skills and attention to detail
Outstanding writing and document drafting skills
Advanced Microsoft Office Suite, including presentation, spreadsheet, and document production skills
Ability to create and develop clear, effective reports and communications for varied audiences
Ability to learn and use video conferencing platforms, budget and accounting software, and digital tools
Ability to handle sensitive and confidential information professionally, discreetly, and securely
Ability to use computers and computer systems to process transactions, store documents, enter data, and perform assigned tasks
Ability to safely ambulate and/or maneuver on company premises
Demonstrated active listening, inductive reasoning, information ordering, and category flexibility
Good judgment, problem-solving, and decision-making skills
Ability to work in a fast-paced environment with essential deadlines and multiple simultaneous projects
Ability to understand and apply information and data related to essential job functions
Ability to foster long-term stakeholder relationships
Ability and willingness to communicate, think, learn, and reason
Ability to follow safety precautions, use personal-protective equipment, and adhere to site-specific safety procedures
Overnight and/or local travel required (up to 5%)

Benefits

Comp & perks

Reasonable accommodations for employees and applicants with disabilities as required by the Americans with Disabilities Act (ADA)
Eligible for a remote, hybrid, on campus or on site work location to meet business needs