CIS Administrative Assistant – Ph.D. Programs

University HUB

. Assist the Dean and Program Director with data collection and analysis, focusing on Annual Program Assessment .

Posted 10/26/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills essential for supporting academic programs and faculty. Proficient in data collection, compliance maintenance, and administrative tasks within a college or university setting.

Highest-signal resume keywords

Bachelor's DegreeAdministrative Assistant ExperienceMicrosoft Office ProficiencyBlackboard ProficiencyExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data CollectionData AnalysisCompliance Record MaintenanceCourse SchedulingDocument ResearchReport GenerationResume ReviewMeeting CoordinationExpense ReportingSyllabi Management

Soft Skills

Superior Organization SkillsGood People SkillsPolite Telephone SkillsFriendly MannerEffective Communication

Industry Keywords

Higher EducationStudent EngagementProgram AssessmentFaculty SupportDissertation Process

About the role

Key responsibilities & impact

Assist the Dean and Program Director with data collection and analysis, focusing on Annual Program Assessment
Maintain compliance records for student engagement and attendance
Support faculty with questions, information, correspondence, materials, textbook desk copies, travel arrangements, and expense reports
Provide students with initial assistance and direct them to appropriate information sources regarding classes, registration, permissions, syllabi, and the dissertation process
Schedule appointments and meetings
Research files, records, reports, and requested documents
Assist with course scheduling, course setup, and course checks
Coordinate PhD dissertation defenses, residencies, and graduation ceremonies
Review resumes/CVs for the faculty credentialing process
Collaborate with colleagues, administrators, faculty, students, and external constituencies
Attend and take notes at administrative and operational meetings
Generate memos, emails, and reports
Perform other job-related duties assigned by the Dean and Program Director

Requirements

What you’ll need

Bachelor’s degree
Minimum of two years of experience as an administrative assistant in a college/university
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Good people skills and ability to communicate effectively
Outstanding telephone skills; polite, friendly manner when working with faculty and students
Proficiency in Microsoft Office suite
Proficiency in Blackboard or similar LMS
Ability to work a flexible schedule

Benefits

Comp & perks

Full-time employment