Grants Manager

University of Pennsylvania Perelman School of Medicine

. Support research activities of assigned Principal Investigators .

Posted 10/23/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $65,628 - $85,284 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing sponsored program funds, including proposal development, budget preparation, and compliance with sponsor and University policies. Proficient in financial management, account reconciliation, and reporting to ensure audit readiness and effective project oversight.

Highest-signal resume keywords

Sponsored Program Fund ManagementProposal DevelopmentBudget PreparationFinancial ReportingRegulatory Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ReconciliationExpenditure MonitoringAccount ReconciliationFinancial ManagementEffort ReportingConflict of Interest DocumentationAward SetupInternal RoutingDocumentation MaintenanceAudit Readiness

Soft Skills

CommunicationCollaborationProblem-Solving

Industry Keywords

NIH GrantsFoundation AwardsSponsored ProjectsUniversity PoliciesFinancial Compliance

About the role

Key responsibilities & impact

Support research activities of assigned Principal Investigators
Manage sponsored program funds from pre-award proposal development through post-award administration and closeout
Oversee proposal development, budget preparation, documentation, internal routing, sponsor compliance, and submissions
Set up awards and manage ongoing sponsored-project finances
Monitor expenditures, commitments, salary allocations, and effort
Reconcile sponsored project accounts
Prepare and review monthly financial reports
Meet with Principal Investigators to review project finances, balances, and funding status
Review proposals and sponsored-project activity for compliance with sponsor and University policies
Ensure regulatory requirements and Conflict of Interest disclosures are addressed
Maintain salary grids and support payroll, costing allocation, effort reporting, and sponsor reports
Manage portfolios including NIH grants, foundation awards, and other sponsored projects
Assist departmental leadership with the annual budget process
Maintain documentation supporting audit readiness
Serve as a resource to grants management staff by interpreting and applying policies and procedures
Report to the Director of Finance and Operations, with a dotted reporting line to the PSOM Office of Research Support Services

Requirements

What you’ll need

Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required
Background checks may be required after a conditional job offer
Ability to manage sponsored program funds throughout the full award lifecycle
Knowledge of proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities
Knowledge of award setup, financial management, expenditure monitoring, account reconciliation, and financial reporting
Knowledge of sponsor and University policies, regulatory requirements, and Conflict of Interest documentation
Ability to perform budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting
Ability to interpret and apply sponsor and University policies and procedures

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children at Penn
Tuition assistance for dependent children at other institutions
Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth retirement savings options
Investment options through TIAA and Vanguard
Substantial paid time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, cultural and recreational activities
Discounts on arts, entertainment, transportation, mortgages, cars, cellular phone service, movie tickets, and theme parks
Flexible work options, including non-traditional work hours, locations, and/or job structures
Forgivable home ownership loan for eligible employees in West Philadelphia
Adoption assistance for qualified expenses, for up to two adoptions in the household