Program Coordinator – Medical Education Office

University of Pennsylvania Perelman School of Medicine

. Manage the residency mentoring program for 200 residents and associated faculty mentors .

Posted 10/28/2026full-timePhiladelphia • Pennsylvania • United StatesJuniorMid-Level💰 $24 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities in managing residency mentoring programs, coordinating educational events, and supporting faculty engagement. Proficient in handling logistics, expense reporting, and maintaining effective communication with stakeholders.

Highest-signal resume keywords

Program ManagementEvent CoordinationAdministrative SupportMentoring Program AssessmentCollaboration with Faculty

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense ReportingEvent PlanningAdministrative DutiesApplication CollationInterview Coordination

Soft Skills

CommunicationCollaborationOrganizational SkillsProblem-Solving

Tools & Technologies

Vendor LiaisonCatering ManagementMeeting Space Reservation

Industry Keywords

Residency ProgramMedical EducationGlobal HealthUrban Health EquityQuality and Safety

About the role

Key responsibilities & impact

Manage the residency mentoring program for 200 residents and associated faculty mentors
Collaborate on mentoring program revamping and continually assess the program
Provide administrative support for faculty mentors and submit expense reports for mentoring events
Manage four career-specific residency tracks: Global Health, Medical Education Leadership Track, Quality, Safety, and Value, and Urban Health Equity
Manage elective track blocks, room reservations, outside training-site liaison activities, and track expense reports
Coordinate UME, fellowship, and Department of Medicine-wide medical education events
Reserve event and meeting space, arrange catering, liaise with vendors, and submit invoices and purchase orders
Perform general administrative duties including special ordering, maintenance of resident areas, catering delivery, exam proctoring, and office cross-coverage
Coordinate the annual fellowship process, including mock interviews and fellowship letters for over 40 trainees
Coordinate faculty engagement in daily educational conferences with five Chief Medical Residents
Coordinate the Edward S. Cooper Visiting Clerkship program, including application collation and guest-travel reimbursements
Perform additional duties as assigned

Requirements

What you’ll need

Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required
Background checks may be required after a conditional job offer

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Generous Basic, Matching, and Supplemental retirement plans
Substantial time away from work
Long-term care insurance
Wellness and work-life resources
Professional and personal development resources
Access to University resources, libraries, athletic facilities, arboretum, art galleries, and cultural and recreational activities
Discounts and special services on arts, entertainment, transportation, mortgages, goods, and services
Flexible work options and flexible work hours
Forgivable home ownership loan for eligible employees
Adoption assistance for qualified expenses