Administration Officer – UQ Biological Resources

UQ College

. Maintain and update the Mosaic animal management database .

Posted 10/12/2026full-timeBrisbane • AustraliaJunior💰 A$85,451 - A$94,983 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and coordination capabilities, with proficiency in Microsoft Office applications and experience in maintaining databases and ensuring data integrity. Possesses a solid understanding of animal ethics, compliance, and effective communication skills to support diverse stakeholders.

Highest-signal resume keywords

Database ManagementMicrosoft Office ProficiencyAnimal Ethics UnderstandingAdministration and Coordination ExperienceCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementData Integrity SupportTraining Material CreationAsset StocktakingOffice AdministrationRecord ManagementBilling Processes SupportResearch Data CollectionCompliance KnowledgeWorkflow Improvement

Soft Skills

Interpersonal SkillsCommunication SkillsOrganisational SkillsTime Management SkillsInitiative

Certifications & Qualifications

Satisfactory Medical Clearance

Industry Keywords

Animal EthicsBiosafetyBiosecurityWorkplace Health and SafetyStakeholder Liaison

About the role

Key responsibilities & impact

Maintain and update the Mosaic animal management database
Support data integrity activities
Assist with ethics protocol management
Create and review online training material
Provide training and guidance to staff and students
Support daily animal movements, orders, sales and deliveries across UQ campuses when required
Conduct asset stocktakes
Maintain equipment and asset registers
Coordinate equipment movements
Support office administration systems and workflows
Provide specialised administrative support to the Director and Administration Manager
Liaise with stakeholders
Support billing processes, reporting, record management and general operations

Requirements

What you’ll need

Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
Demonstrated administration and coordination experience
Ability to review work practices and contribute to improvements in procedures and processes
Strong proficiency in Microsoft Office applications
Experience maintaining databases, managing data integrity and supporting and training users
Excellent interpersonal and communication skills
Ability to provide high-quality customer service and build effective working relationships with diverse stakeholders
Strong organisational and time management skills
Ability to manage competing priorities and meet deadlines
Demonstrated initiative and sound judgement
Ability to work independently and collaboratively
Understanding of research involving animals and accurate data collection, compliance and record keeping
Understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or ability to rapidly acquire this knowledge
Unrestricted work rights in Australia for the duration of the appointment
Satisfactory medical clearance(s), including disclosure of relevant medical history, to undertake work with laboratory animals
Compliance with ongoing health monitoring procedures and control measures

Benefits

Comp & perks

17% superannuation
Up to 26 weeks paid parental leave
17.5% annual leave loading
Flexible working arrangements where operationally appropriate
Health and wellbeing initiatives
Ongoing professional development opportunities