Buying Operations Coordinator

URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly)

. Support daily operational functions within the buying area through follow-up with vendors and cross-functional partners .

Posted 9/18/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively managing vendor relationships and purchase order processes. Proficient in collaborating with cross-functional teams to ensure timely product activations and compliance.

Highest-signal resume keywords

Vendor ManagementPurchase Order ProcessingCross-Functional CollaborationAnalytical SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Purchase Order MaintenanceSKU ManagementData EntryBackorder ManagementMath Skills

Soft Skills

Organizational SkillsInterpersonal SkillsProblem-SolvingTime ManagementPositive Attitude

Tools & Technologies

IPMTSSterlingOutlookWordExcel

Industry Keywords

Vendor LiaisonMerchandisingEcommerceComplianceInventory Management

About the role

Key responsibilities & impact

Support daily operational functions within the buying area through follow-up with vendors and cross-functional partners
Enter and revise purchase orders for both selling channels
Ensure timely merchandise delivery through communication and follow-up with vendors, cross-functional partners, distribution center, and buying team
Act as liaison between vendors and buyers
Update discounts on purchase orders for late deliveries, close orders, and process RTVs for defective or poor-quality merchandise
Set up new vendors and assist with compliance questions
Handle vendor requests and purchase-order maintenance
Set up and maintain SKUs in IP, MTS, and Sterling via B2c, including pricing, costing, loads, descriptions, attributes, shipping restrictions, and upcharges
Enter price changes and ticket requests
Manage backorders and customer service inquiries
Collaborate with Buying, Planning, Allocation, and Ecommerce teams
Partner with Merchandising and Web Producers to ensure timely product activations
Monitor and audit the website for changes based on inventory, sales, newness, and trends
Perform other duties as assigned

Requirements

What you’ll need

Excellent organizational, prioritizing and time management skills
Ability to learn quickly and retain information
Analytical ability and understanding of how multiple systems interact
Strong communication and writing skills
Ability to develop creative troubleshooting solutions
Ability to work well within a team environment and demonstrate strong interpersonal skills
High sense of urgency and ability to manage multiple priorities
Experience with Outlook, Word, and Excel
Some math required
Positive attitude and high energy level

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Paid time off (PTO)
Generous employee discounts
Retirement savings
Anti-harassment training for managers and employees