Permissions Manager

Utopia

. Design and implement a unified permitting process across all Utopia projects, from pre-application through final approval.

Posted 10/6/2026full-timeRemote • Croatia, Cyprus, Montenegro, Poland, Serbia, UkraineMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in designing and implementing permitting processes across multiple jurisdictions, with a strong focus on regulatory compliance and project management. Proficient in coordinating with diverse stakeholders to ensure timely and high-quality permit submissions.

Highest-signal resume keywords

Permitting ExperienceProject Management SkillsZoning And Building Codes KnowledgeFluent In English And Spanish/PortuguesePermit-Tracking Systems Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Regulatory ApprovalsEntitlementsProcess StandardizationPermit SecuringEnvironmental ApprovalsLand-Use RegulationsLuxury Residential DevelopmentHospitality Development

Soft Skills

Detail OrientationCollaborationLeadership

Tools & Technologies

JiraConfluence

Industry Keywords

Real EstateConstructionHospitalityZoningBuilding CodesEnvironmental LicensingInternational Permitting

About the role

Key responsibilities & impact

Design and implement a unified permitting process across all Utopia projects, from pre-application through final approval.
Build a master permitting template and adapt it to local regulations in Brazil, Costa Rica, Spain, the Dominican Republic, Dubai, and Cape Town.
Reduce permit approval timelines by identifying bottlenecks, sequencing submissions in parallel, and anticipating authority requirements early.
Map and maintain the regulatory landscape for zoning, building, environmental, and hospitality licensing in each market.
Coordinate local architects, lawyers, expeditors, and consultants to ensure complete, high-quality submissions.
Track every permit across the portfolio and provide leadership with timelines, risks, and mitigation plans.
Integrate permitting milestones into project schedules with development and construction teams.
Document lessons learned and continuously refine processes and templates.
Collaborate with development, architecture, construction, legal teams, local consultants, and authorities.

Requirements

What you’ll need

Proven experience in permitting, entitlements, or regulatory approvals for real estate, construction, or hospitality developments.
Hands-on experience securing permits in multiple jurisdictions, ideally across different countries.
A track record of building standardized processes or templates that measurably shortened approval timelines.
Solid understanding of zoning, building codes, environmental approvals, and land-use regulations.
Experience managing external consultants, local counsel, and interactions with public authorities.
Strong project management skills: you can run dozens of parallel applications without losing sight of the details.
Fluent English.
Spanish and/or Portuguese.
Hands-on permitting experience in Spain, Brazil, Latin America, the UAE, or South Africa.
Background in luxury residential or hospitality development.
Experience with permit-tracking systems or project management tools such as Jira or Confluence.

Benefits

Comp & perks

Fully remote with business trips.
You'll collaborate from anywhere within GMT-3 to GMT+3.
A laptop and access to our project and documentation tools from day one.
You'll take projects through approval in Europe, Africa, the Middle East, and Latin America.
A team that spans 30+ countries.