Clinical Research Budget and Billing Program Manager

UVA Pipelines & Pathways

. Lead UVA’s clinical research budgeting and billing program .

Posted 11/5/2026full-timeRemote • Virginia • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in clinical research budgeting and billing, with a strong focus on compliance with CMS, FDA, and HIPAA regulations. Proven ability to develop and negotiate clinical trial budgets while managing research billing staff and maintaining financial performance metrics.

Highest-signal resume keywords

Clinical Research BudgetingCoverage AnalysisEpic System ExperienceClinical Research Coordinator (CCRC)Certified Research Professional (CCRP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clinical Trial Budget DevelopmentFinancial Performance MonitoringResearch Billing AuditsContractual Milestone InvoicingPerformance Management

Soft Skills

Training DevelopmentStakeholder CollaborationProblem-Solving

Tools & Technologies

OnCoreHuronEpic

Certifications & Qualifications

Clinical Research Coordinator (CCRC)Certified Research Professional (CCRP)

Industry Keywords

CMS ComplianceFDA RegulationsMedicare CoverageFederal Anti-KickbackHIPAA Compliance

About the role

Key responsibilities & impact

Lead UVA’s clinical research budgeting and billing program
Maintain expertise in CMS, FDA, Medicare coverage, Federal Anti-Kickback, HIPAA, and institutional requirements
Perform and oversee coverage analyses for protocol-required services
Develop and negotiate clinical trial budgets for industry-sponsored trials, grants, and consortium studies
Serve as primary contact for pharmaceutical companies, biotechnology companies, and CROs
Assess study opportunities and match protocols with appropriate Principal Investigators
Manage and support research billing staff, including coverage analysis and Epic charge review
Oversee OnCore calendar and financial console builds and train study teams
Manage sponsor invoicing for contractual milestones
Maintain an assigned study portfolio and provide backup support
Conduct research billing audits and implement corrective actions
Develop and deliver training on budgeting, billing, coverage analysis, and financial processes
Develop and maintain a clinical research charge master for non-medical research services
Develop and monitor performance metrics for trial activation, budgeting, billing, invoicing, utilization, effort, cost recovery, and financial performance
Drive continuous improvement through process standardization and solution implementation
Develop and maintain policies and procedures for clinical research financial management
Partner with CTU and CTO leadership, study teams, investigators, and institutional stakeholders to resolve complex issues

Requirements

What you’ll need

Bachelor's degree required
4+ years of relevant professional experience required
7+ years of clinical research experience demonstrating progressive responsibility, including research finances, clinical trial portfolio oversight, hiring and training research financial staff, and performance management (preferred qualifications)
Experience with research systems including EPIC, OnCore, and Huron
Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) required within one year of hire
Currently authorized to work in the United States
University will not sponsor or consider candidates requiring employment visa sponsorship now or in the future
Resume and cover letter required
Three references required; up to five may be requested for finalists
Ability to travel some distance to attend meetings and programs

Benefits

Comp & perks

Benefited position
Equal opportunity employer
Veterans and individuals with disabilities are encouraged to apply