Grants and Contracts Administrator, Outgoing Subawards – Office of Sponsored Programs

UVA Pipelines & Pathways

. Assess, create, and manage outgoing subawards for the University .

Posted 10/7/2026full-timeRemote • Virginia • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing subawards, ensuring compliance with federal and institutional policies, and mentoring new administrators. Proficient in risk assessment and developing standard operating procedures for subrecipient monitoring.

Highest-signal resume keywords

Subaward ManagementCompliance ReviewRisk AssessmentGrants And Contracts ExperienceCertified Research Administrator (CRA)

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Subaward Agreement NegotiationResearch AdministrationDocument CollectionStandard Operating Procedures DevelopmentCompliance With FARCompliance With Uniform GuidanceSubrecipient MonitoringResearchUVAWorkday Financials

Soft Skills

Strong Listening SkillsEffective Communication SkillsTime ManagementOrganizational SkillsSelf-Sufficiency

Certifications & Qualifications

Certified Research Administrator (CRA)

Industry Keywords

Higher EducationFederal Demonstration Partnership (FDP)Subaward Terms And ConditionsResearch ComplianceCollaborative Research Agreements

About the role

Key responsibilities & impact

Assess, create, and manage outgoing subawards for the University
Set up subawards in ResearchUVA and Workday Financials
Review subrecipients for compliance with University, federal, state, and sponsor policies
Identify, articulate, and resolve subaward review issues through contact and follow-up with relevant parties
Review and negotiate outgoing subaward agreements, amendments, and other collaborative research agreements
Perform risk assessments of subrecipients' ability to manage subaward responsibilities
Manage a complex portfolio and advise faculty and staff on research administration compliance
Ensure compliance with FAR, Uniform Guidance, sponsor guidelines, and related rules and policies
Develop and maintain standard operating procedures for subrecipient monitoring, document collection, and subaward review and execution
Mentor and guide new administrators
Perform other assigned duties
Serve as a principal contact for subrecipients and UVA departments

Requirements

What you’ll need

Bachelor's degree
At least three years of relevant experience required
A combination of education and relevant experience may be considered in lieu of a degree
Strong listening and communication skills
Ability to learn new systems and grasp new concepts and processes efficiently
Ability to work self-sufficiently while contributing as an active member of the Pre-Award team
Excellent time management and organizational skills
Experience with grants and contracts in research administration within an institution of higher education preferred
Familiarity with contractual provisions from federal and non-federal prime sponsors, Federal Demonstration Partnership (FDP) templates, and associated subaward terms and conditions
Certified Research Administrator (CRA) certification or similar preferred
Must not require sponsorship at this time
Successful completion of a background check prior to employment
Resume and cover letter required
Minimum of three references required via SkillSurvey; five references requested

Benefits

Comp & perks

Benefited position
Option to work on-site, hybrid, or fully remote, following the University's remote work guidelines
Benefits provided through the University of Virginia