Executive Assistant

Valarian

. Provide proactive executive assistance to the COO and wider leadership team .

Posted 10/23/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organisational skills and attention to detail while providing proactive executive assistance to C-level executives. Capable of managing complex schedules, facilitating communication, and supporting special projects in a fast-paced environment.

Highest-signal resume keywords

Executive Assistance ExperienceOrganisational SkillsCommunication SkillsGoogle Workspace ProficiencyProject Management Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationTravel BookingResearch SkillsPresentation Preparation

Soft Skills

Emotional IntelligenceDiscretionProactivityResourcefulnessFlexibility

Tools & Technologies

Google WorkspaceSlackProject Management Tools

Industry Keywords

Start-Up ExperienceTechnology ExperienceC-Level Executive Support

About the role

Key responsibilities & impact

Provide proactive executive assistance to the COO and wider leadership team
Manage executive calendars, schedule meetings, and triage email correspondence
Organise agendas and meeting materials, take notes, and track action items and follow-ups
Greet guests, handle relevant security measures, and keep in-office meetings on track
Book travel and accommodation and build efficient domestic and international itineraries
Liaise between executives and internal teams to ensure smooth information flow
Support special projects, including research, presentation preparation, and event planning
Establish and improve internal processes, systems, and documentation
Handle sensitive information with discretion and professionalism

Requirements

What you’ll need

3+ years of experience as an Executive Assistant or similar role
Start-up or technology experience strongly preferred
Exceptional organisational skills and attention to detail
Excellent written and verbal communication
High level of discretion and emotional intelligence
Proactive and resourceful; thrives in a fast-paced environment
Comfortable using Google Workspace, Slack, and project management tools
Ability to multitask and prioritise under pressure
Flexible, positive attitude and a “no task too small” mindset
Experience supporting C-level executives or Founders preferred

Benefits

Comp & perks

Equity
Competitive salary
Employer pension contributions
Private health insurance
Hybrid work setup
Gym membership
Company retreats and meetups
Inclusive, compassionate, and flexible culture