Executive & Operations Assistant

Valgorithm

. Monitor and prioritize incoming requests, flag urgent items, and prepare draft responses for review .

Posted 11/4/2026contractFort Lauderdale • Florida • United StatesJuniorMid-Level💰 $20 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing multiple priorities in a fast-paced environment. Proficient in supporting executive leadership and healthcare administration, with a focus on process improvement and client project management.

Highest-signal resume keywords

EHR/EMR Systems ExperienceGoogle Workspace ProficiencyProject CoordinationHealthcare Administration KnowledgeExcellent Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationProcess ImprovementSOP CreationClient Communication DraftingData ManagementReport PreparationTask ManagementAutomation Building

Soft Skills

Highly OrganizedDetail-OrientedProactiveSolutions-OrientedAdaptability

Tools & Technologies

Google WorkspaceSlackTask Management ToolsZapierAI Platforms

Industry Keywords

Healthcare AdministrationPatient DocumentationHIPAA AwarenessExecutive SupportClient Project Management

About the role

Key responsibilities & impact

Monitor and prioritize incoming requests, flag urgent items, and prepare draft responses for review
Maintain up-to-date status for active client and internal projects, including completed work, pending items, next steps, and blockers
Prepare drafts of emails, documents, templates, and meeting materials for leadership review
Coordinate meetings and follow up on action items through completion
Provide in-person support with leadership or at other client locations as needed
Support client projects end-to-end, including system setup, SOPs, templates, and recurring deliverables
Track deadlines and commitments and follow up proactively
Prepare client-facing communications as drafts for CEO or Director of Operations review
Support virtual assistant team operations, including onboarding, documentation, scheduling, and administrative follow-up
Create, update, and organize SOPs, templates, and internal documentation
Support recruiting efforts, including posting roles, screening applicants, coordinating interviews, and presenting shortlists
Keep internal systems and shared folders organized and current
Identify inefficient tasks and propose process improvements
Build and maintain simple automations using tools such as Zapier or AI platforms
Provide on-site office coverage at the healthcare client's Fort Lauderdale office Monday–Thursday, 9:00 AM–5:30 PM
Review the EHR/EMR system for accurate information and help resolve patient record and data issues
Complete weekly reports, improve existing reports, and support monthly performance reports
Support provider visit preparation, update CRM records, and manage office samples inventory
Send end-of-day updates to the CEO and Director of Operations
Maintain a central tracker of active projects and tasks, updated daily
Acknowledge, handle, or escalate every incoming request within 24 hours
Use Google Workspace, Slack, and task management tools to stay organized

Requirements

What you’ll need

2+ years of experience as an executive assistant, operations coordinator, project coordinator, or in a similar role
Preferred experience in healthcare administration or a medical office setting, including patient documentation or EHR/EMR systems
Excellent written and verbal communication skills, including a professional phone manner; clear, professional, and concise
Highly organized and detail-oriented, with the ability to manage multiple priorities at once
Proactive and solutions-oriented, with the ability to anticipate needs and take ownership of work
Comfortable supporting two leaders and adapting to shifting priorities
Ability to handle confidential patient information with discretion (HIPAA awareness)
Based in South Florida, with reliable transportation and the ability to work on-site Monday to Thursday, 9:00 AM – 5:30 PM
Proficient with Google Workspace, Slack, and task management tools

Benefits

Comp & perks

Make a meaningful impact by helping leadership and clients operate more efficiently
Join a growing organization with real opportunities for professional growth
Gain broad exposure across healthcare and legal operations, client management, and automation, including hands-on experience in a healthcare company's day-to-day operations
Be part of a small, collaborative team where your judgment and initiative are genuinely valued
Work closely with leadership in an organization that values compliance, quality, and employee growth